Erasmus+ Credit Mobility

E+ International credit mobility supports exchanges of students and employees of universities with non -European, so-called partner countries. Mobility is realized on the basis of successfully approved mobility projects with selected universities. The specific offer of universities may change every year depending on the evaluation of the submitted projects and their duration.

Conditions

The student must be enrolled in an accredited study program at MENDELU (bachelor’s, master’s or doctoral study program).
The student has properly completed at least the first year of study at the university (full-time, combined and distance learning).
The duration of the study stay is a minimum of 2 months/a maximum of 12 months.
The sum of all Erasmus+ study stays and Erasmus+ practical internships in a given level of study must not exceed 12 months (stays completed during LLP Erasmus are also included).
Before going abroad or during the study stay, the student may not terminate or interrupt his/her studies at MENDELU.

Obtaining at least 18 ECTS credits for each semester of study is necessary. This condition applies to bachelor’s and master’s degrees.
If a student does not meet the condition of completing 18 ECTS, he/she will be asked to return part of the allocated financial contribution in the amount of 1/30 of the stay costs for each outstanding credit. This does not apply if an unforeseen situation or event prevented the student from meeting the minimum requirements and which the student was unable to influence, and which he/she immediately informed the program coordinator at MENDELU.
In the case of a doctoral student, the study stay/traineeship must be approved by the student´s dissertation thesis supervisor.
The recommended number of credits for doctoral studies is not specified.

The scholarship of the Erasmus+ program is intended to cover part of the costs related to the study stay. It represents a contribution to the increased costs associated with the stay abroad.
The scholarship is paid by bank transfer to a euro bank account and consists of 2 components – accommodation costs and travel costs.
The amount of the scholarship for outgoing students is EUR 700/month.
For the purposes of calculating the scholarship, one month is considered to be 30 days – if the duration of the study stay is not observed in the length of whole months, the scholarship for the last month is calculated according to the number of days, where one day = 1/30 of the monthly rate.
Travel distance means the distance between the starting point and the place of the activity, the rate is the contribution to the trip to the site of the activity and back.
Travel costs depend on the distance to the destination:

DISTANCE BAND	AMOUNT
100 – 499 Km	180 EUR
500 – 1999 Km	275 EUR
2000 – 2999 Km	360 EUR
3000 – 3999 Km	530 EUR
4000 – 7999 Km	820 EUR
8000 Km and more	1500 EUR

The scholarship is paid based on the signing of the Grant Agreement (GA)
- before departure 100% of travel and 70% of accommodation costs
- payment takes place within 10 working days after signing GA, no later than the start of the mobility, usually, but no earlier than 10 working days before the start mobility
The remaining 30% of the accommodation costs is paid after the delivery of all necessary documents after the end of the mobility (especially Confirmation of study period and Transcript of Records).
In case of shortening the stay, the scholarship is reduced by 1/30 of the monthly rate for each day the mobility was shortened.
Financial support cannot be used to cover costs already covered by other EU actions/programmes – the student cannot receive an Erasmus Mundus (Joint Master Degree) and Erasmus+ scholarship at the same time.

How to apply

usually twice a year:
- January (1st round) – with validity for the next academic year (i.e. SP that takes place in January 2024, within the academic year 2023/24, shall be valid for the academic year 2024/25 beginning in September 2024)
- May (2nd round) – for the SS of the present academic year (shall take place only if sufficient funds are available)
the SP includes: filling application and passing language exam

the selection of colleges/universities to be entered into the application (maximum of 4 institutions in the maximum of 2 languages of instruction) must be carefully considered
we recommend that you thoroughly go through all available sources of information:
- list of partner institutions
- final reports from mobilities (UIS – Public information portal → Further information about MENDELU → Study information – Reports about the abroad placements)
- websites of partner universities and colleges
- Erasmus+ Days, an event organized by International Relations Office (IRO) and the Erasmus Student Network (“ESN”) – students will be informed of the event by bulk e-mail
- when choosing an institution we recommend taking into account:
  - language of study (instruction)
  - suitable study subjects:it is advisable to pay attention to the information about whether the cooperation with the institution concerns the whole institution or its particular section; in case a particular section of the institution is mentioned (faculty, department), you would most probably be able to register only (or mainly) the subjects taught at that faculty or department
  - the student must take specialised subjects (i.e. those related to his/her study programme) worth the minimum of 18 ECTS credits per semester
- it is advisable to consider in which category the subjects studied abroad will be recognized at MENDELU (compulsory, compulsory-optional, optional)
- the student can get up to 30 points in the SP for the selection of subjects corresponding to his/her study specialisation (see below)
- place and practical considerationsit is advisable to verify the amount of the scholarship provided toward the stay (find out how expensive the place is from final reports in the UIS or info materials of the university/college concerned)

Students may apply to a maximum of 4 different institutions (in order of preference), within a maximum of 2 different languages of study.
Each student enters into competition with all students of his/her faculty who have chosen the same language of study and the same schools.
Candidates who fail to attend the language exam are excluded from the selection process.

content	POINTS
Study results (average)	max. 30 points
Language knowledge (20 points written test + 10 points interview)	max. 30 points
Correct selection of study courses in the Learning Agreement in accordance with specialization (preliminary Learning Agreement)	max. 30 points
Participation in Buddy System and activity in ESN MENDELU	max. 10 points
Maximum for an application	100 points

each applicant can follow the development of his point score (partial results) as well as the final results of the SP in his application profile in UIS
the final results of the selection process will be published according to the schedule

Applications are submitted during the period according to the schedule.
All students are informed about the selection process by bulk e-mail.
It is not necessary to wait until the status of studies for a given semester is as complete as possible before submitting an application (the final summation of points for the facts documented in the application form will take place after the end of the selection process)
Fill in an electronic application through the UIS (Student´s portal → My studies – My study abroad – Submit exchange programme application).
The application form is submitted online, there is no need to submit a printed version to the faculty!
Everything that happens with an already submitted application can be tracked in the UIS.
Details about filling an electronic application can be found in the UIS documentation (only in Czech; Svazek 2 – Student: kapitola 4 – Zahraniční studium).
Mandatory attachments to the application form:
- Preliminary Learning Agreement (list of courses you want to study at the selected universities); Preliminary Learning Agreement for FBE students – this is not a final selection of courses, but shows your motivation to study at the selected foreign university.
The final Learning Agreement will only be created by the students at the time of admission to the foreign university and after the foreign university has provided them with an updated course catalogue.

All students who want to go abroad as part of the Erasmus+ program must pass a language test (language certificates or other tests are not recognized).
The language exam can be taken in English, German, French, Spanish and Italian.
It is at the B2 level
Each student who wants to go abroad within Erasmus+ Programme needs to pass the language examination (language certificates are not accepted).
Consists of a written and oral part.
If the student passed the language exam in the past, he/she might get it recognized: the language exam is recognized up to 3 years back.
The student has to apply for recognition at the faculty when submitting the printed application.
Written test:
- consists of 40 partial tasks (each task is given 0.5 points) and is divided into several activities using various testing methods (answer selected from a menu, semi-open answer, created answer, the transformation of information, matching, supplementing, completion of text etc.)
- areas to be tested: vocabulary, grammar, reading with comprehension and language functions, i.e. use of the language for completing a practical task
- written tests are taken via the UIS – students who successfully applied to the SP shall get all the information by e-mail
- in order to pass the test, you must give at least 26 correct answers of the total 40, and thus obtain 13 points
- time assigned: 45 minutes plus 5 minutes for handing out and check
- discarded materials are published here; their printed form is available for free at IRO (on racks near the offices)
Oral exam:
- after taking the written test, students sign in the rosters to the oral exam with individual teachers
- dates and times of examinations must be observed
- the oral part consists of an interview in duration of 7-10 minutes
- in order to pass the exam, the student must get at least 6 points out of 10

Administration of the mobility

The student must pass a proper selection process.
Learning Agreement (LA) at least 6 weeks before the start of the mobility. LA must be in accordance with the student´s study plan.
At the international office of the faculty, the student will present a Letter of Acceptance from the receiving institution, according to these data, the faculty coordinator will introduce the student´s mobility to UIS. Suppose the recipient university does not issue its own Letter of Acceptance, the student may use the MENDELU form (the student shall send it to the receiving university coordinator for confirmation).
The student will arrange a euro account for sending the scholarship.
Create a Travel proposal and pay for the insurance, there is an option to pay for the insurance online.
Student uploads the completed LA, paid insurance and account number to the Checklists.
Send the pre-filled Grant Agreement (with your personal data) to the E+ ICM Coordinator and make an appointment to sign the GA (hana.byrtusova@mendelu.cz).
The Erasmus+ Student Charter and General Terms are part of the Grant Agreement.
There is visa information at the Ministry of Foreign Affairs of the Czech Republic

If there are any changes in the study contract during the SMS stay, the student must complete the LA part of the During the Mobility form, have it confirmed by the host institution, the coordinator from the home faculty and ensure that a copy reaches at OMVI – changes must be approved within 30 days from the start of the study stay.
Immediately inform MENDELU about any changes (shortening or extension of your stay) and any problems with the fulfilment of the LA.

Usually, the extension of stay for credit mobility is not possible. If this possibility occurs, we will inform you about it. In this case, it is necessary to keep the following steps:

to obtain written consent from the receiving and sending institution to extend the study stay,
submit an Application for an Extension of the LA,
sign an addendum to the Grant Agreement concluded between the student and the sending institution before the end of the original study stay,
ensure that the extension period follows on from the original study stay,
ensure that the maximum duration of the study stay, i.e. 12 months in one study cycle, is not exceeded.

The student fills in the EU Survey Final Report in the European Mobility Tool+ database. After the end of the stay, he/she will receive an e-mail with a request to fill in the report. Submission of the final report is a condition for drawing the Erasmus+ financial contribution.
The student delivers the Confirmation of study period and Transcript of Records to IRO, which will be issued and confirmed by the receiving organization before departure.
Confirmation of study period must contain the name of the participant and the start and end date of the study and must be submitted to IRO within 15 days of the end of the study stay. The confirmation must not be older than 5 days before the end of the stay!
A student of a doctoral study program shall submit a supervisor’s confirmation describing the course content during the study stay. This confirmation will be delivered to OMVI within 1 month from the end of the study stay.
The student will ensure the recognition of completed courses at the faculty.
Remember that recognising a pre-approved study plan is a condition of the Erasmus+ program.
The student applies for recognition even if he/she does not lack credits for graduating from MENDELU.