Erasmus+ participants include students, teachers, apprentices, volunteers, and youth leaders. Funds may be granted to partnerships among educational institutions, youth organisations, enterprises, local and regional authorities, and non-governmental organisations, as well as to reforms in the EU Member States, aimed at modernising education and professional training and supporting innovation, business skills, and employment.

Traineeship in a foreign company or organisation based in a program or partner country.

Conditions

  • you must be enrolled in at least the 1st year of an accredited bachelor’s study programme at MENDELU
  • you must be properly enrolled in studies at the faculty through which you are organising your stay for the entire duration of your placement
  • the duration of the traineeship is a minimum of 2 months/maximum of 12 months
  • due to limited funding, the maximum funded traineeship period is 5 months, you can continue the traineeship as a “zero grant”
  • the practical traineeship can be completed after your graduation in the form of a so-called graduate traineeship
  • if you are a doctoral student and/or a combined study student and/or a student with fewer opportunities, you can do a short-term internship of a minimum of 5 and a maximum of 30 days
  • you must be selected in a duly announced selection process
  • the purpose of the traineeship is education, so it must take the form of training or preparation for future employment
  • financial support is not granted for independent research activities, i.e. collecting data for a thesis/dissertation, writing scientific publications or independent scientific research
  • you must be working full-time in the foreign organisation (35 – 40 hours/week)
  • the traineeship is not subject to an inter-institutional agreement but must be agreed upon and confirmed in advance, as evidenced by a tripartite Traineeship Agreement (TA)
  • the traineeship must be part of the study programme you are participating in, and it must be approved by your faculty and subsequently recognized and recorded in your Diploma Supplement
  • the successful completion of the practical traineeship abroad is conditional on the successful completion and fulfilment of the activity plan approved by the TA
  • the programme is not intended for students who have come to the Czech Republic to study under the Erasmus Mundus programme
  • the sum of all Erasmus+ study stays and Erasmus+ practical traineeships at a given level of study must not exceed 12 months (including stays completed during the Erasmus LLP)
  • Erasmus+ Program Qualification Conditions for Practical and Graduate Internships
  • EU member states: Austria, Belgium, Bulgaria, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden
  • EEA countries: Iceland, Liechtenstein, Norway
  • Candidate countries: Turkey, Northern Macedonia, Serbia
  • the graduate internship is intended for recent graduates of bachelor’s, master’s and doctoral studies who do not plan to continue further studies in the field through which the internship is carried out
  • the student becomes a graduate on the date of passing the state examination, from which date a time limit of one year runs, within which the internship must be started and completed
  • graduate traineeships can last from 2 to 12 months, (the 12-month limit includes months completed in the study cycle preceding the Erasmus+ graduate traineeship or practical placement abroad), during which time the traineeship must have started and ended
  • the scholarship is provided only for 2 months, then the graduate is listed as a zero grant
  • if you are interested in a graduate traineeship, you must successfully pass the selection procedure before completing your studies, i.e., before taking your final state exam.
  • it is necessary to register the graduate internship and the approved Travel Proposal in the UIS before completing your studies, i.e. before taking the final state exam
  • recent graduate status under current conditions:
    • Labour Office: the graduate will not be able to fulfil his/her obligations and will be removed from the Labour Office’s register; he/she will not be entitled to unemployment benefits after the end of the internship, even though he/she actually worked for 1 year (because he/she was formally unemployed)
    • Health Insurance: the graduate is obliged to pay for health insurance. If the traineeship is longer than 6 months, it is possible to make a written declaration of long-term stay to the relevant insurance company and take out health insurance for the whole period, e.g. travel health insurance
    • Pension Insurance: the period of the traineeship does not count towards the pension insurance, voluntary supplementary insurance may be recommended
    • Income tax: financial support over CZK 30,000 is subject to income tax
  • please note: if you go on a graduate internship, you must not be employed in the Czech Republic during the internship, otherwise your internship will be cancelled.
  • the scholarship is intended to cover part of the costs (it is only a contribution to the increased costs associated with the stay abroad) – you are expected to contribute financially
  • the lump sum per month includes both the living and travel costs
  • the scholarship is paid based on the signing of the Participant´s Agreement
  • the scholarship is calculated to the exact number of days
  • we will pay you the scholarship in one payment and you will receive it no later than one day before the start of your placement
  • the specific date of sending the scholarship depends on the date of signing the Participant´s Agreement
  • we will transfer the scholarship to your EURO account entered in the UIS
GROUPDESTINATION COUNTRYTHE LUMP SUM SCHOLARSHIP AMOUNT
GROUP 1Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden810 EUR/month
GROUP 2Cyprus, Estonia, Greece, Latvia, Malta, Portugal, Slovenia, Slovakia, Spain750 EUR/month
GROUP 3Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey690 EUR/month
  • duration of the traineeship from 5 to 30 days
  • the scholarship is intended to cover part of the costs (it is only a contribution to the increased costs associated with the stay abroad) – your are expected to contribute financially
  • the scholarship is paid based on signing the Participant´s Agreement
  • the scholarship is calculated based on daily limits:

LIVING COSTS

duration (days)amount of scholarship
Until the 14th day of activity79 EUR/day
From the 15th to the 30th day of activity56 EUR/day

TRAVEL COSTS

distanceamount of travel costs in the case of green travelamount of travel costs (non-green)
10 – 99 km56 EUR28 EUR
100 – 499 km285 EUR211 EUR
500 – 1999 km417 EUR309 EUR
2000 – 2999 km535 EUR395 EUR
3000 – 3999 km785 EUR580 EUR
4000 – 7999 km1188 EUR1188 EUR
More than 8000 km1735 EUR1735 EUR
  • we will pay your scholarship in one payment and you will receive it later than one day before the start of your stay abroad
  • the specific date of sending the scholarship depends on the date of signing the Participant´s Agreement
  • we will send the scholarship to your EURO account entered in the UIS
  • if you have any health (physical or mental) disability or special educational needs, you can apply to the National Agency (DZS) through the IRO of the Rector’s Office for an increase in your grant
  • health disabilities are defined as various types of hearing, visual or physical disabilities as well as, for example, illness requiring a special diet (e.g. gluten-free or lactose-free diet)
  • you must state in the application the reason for requesting the special grant and submit it to the Erasmus+ Traineeship Coordinator at IRO
  • the application must be accompanied by:
    • cost calculation
    • actual medical report
    • a copy of your disability card ZTP (disability card), if applicable
    • signed TA
    • Letter of Acceptance confirming that the foreign institution has been informed of your health condition
  • the Erasmus+ Institutional Coordinator will assess the reasonableness of the costs requested
  • the application, including all attachments, must be submitted before signing the Participant´s Agreement
  • upon return from the traineeship, accounting is required (i.e. by submitting the relevant receipts/invoices to prove what specific expenses arising from the specific medical situation during the placement abroad were incurred and covered by the grant; unused funds must be returned)
  • detailed information HERE

Selection Process

  • twice a year, in autumn and spring:
    • applications accepted until October 31, 2025 – for practical internships starting on January 1, 2026
    • applications accepted until March 31, 2026 – for practical internships starting on May 1, 2026
  • you can submit your application via UIS – Contact Centre at UIS
  • contact the Faculty IRO Coordinator and ask about the selection of the organization and other possibilities, conditions and dates of the selection procedure
  • meet the qualification prerequisites for a traineeship
  • carefully consider the selection of the organization abroad
  • the receiving organization may be any public or private organization operating on the labour market or in the area of education, professional training or youth (public or private enterprise, public entity on the local, regional or national level, professional association, business union, research institute, foundation, non-profit organization, institute or educational centre etc.)
  • unauthorised organizations, in which traineeships must not take place:
  • students and recent graduates are not allowed to be involved in projects financed by other EU programmes during their traineeships
  • applications are submitted twice a year, in the autumn (by October 31 for departures from January 1) and in the spring (by March 31 for departures from May 1)
  • fill out application form 104_Z: Application to Traineeship for Erasmus+ at the Contact Center in UIS
  • If you are interested in a short-term internship (Ph.D. students, combined study students, and students with limited opportunities), please fill out application form 107_Z: Application to Erasmus+ short-term traineeship (5-30 days)
  • all students are informed about the selection process by mass email
  • you can submit your application via UIS – Contact Center
  • in your application, please include:
    • the language in which the internship will be conducted
    • the country and host institution
    • the internship dates
    • a description of the internship position and job responsibilities
    • the benefits of the internship in relation to your field of study
  • a mandatory part of the application is a letter of acceptance issued by the host institution, specifying the job description (assessed and approved by the faculty) and the exact dates of the stay
  • if the foreign organization does not issue its own letter, you can use the MENDELU form (send it to the coordinator at the host institution for confirmation)
  • applications for practical internships are assessed by individual faculties based on the following criteria:
selection criteriapoints
selection of institution and relevance of practical internship in relation to the student’s field of studymax 20 points
benefits of practical internships for studentmax 20 points
student involvement in activities organized by the faculty, student associations, last chance to go abroad, withdrawal from mobility or extension of studies, etc.max 10 points
maximum per applicationmax 50 points
  • based on these evaluation criteria, participants are awarded points that determine their ranking in relation to other participants in the selection process
  • the results of the selection process are published according to the schedule
  • participants who successfully pass the selection process must take a language test in the language they specified in their application as their main working language
  • the exam is at B2 level and takes the form of an oral interview (arrange the date of the interview with the Erasmus+ Practical Internship Coordinator at IRO)
  • the oral interview lasts 7-10 minutes; to pass the oral part, you need to score at least 6 points out of a possible 10
  • all students (except native speakers) who wish to go abroad under the Erasmus+ program must pass a language exam
  • if you have already passed the language exam in the past, you can have it recognised: IRO recognises the language exam retroactively for 1 year
  • you must apply for recognition from the IRO Erasmus+ Traineeship Coordinator
  • if you do not obtain at least the minimum number of points in the oral interview, your place will be offered to a substitute from your faculty, based on their point ranking
  • if you have any of the following language certificates, you do not need to take a language exam, but you can have your certificate recognized
  • you must apply for recognition to the Erasmus+ Practical Internship Coordinator at IRO
  • all language certificates must be at least B2 level

English language certificates (maximum validity 5 years):

  • First Certificate in English (FCE)
  • Cambridge Advanced Certificate in English (CAE)
  • Cambridge Certificate of Proficiency in English (CPE)
  • Test of English as a Foreign Language (TOEFL)

Spanish language certificates (maximum validity 5 years):

  • DELE (Diplomas de español como lengua extranjera)
  • ECL (European Consortium for the Certificate of Attainment in Modern Languages)

German language certificates (maximum validity 5 years):

  • Goethe-Zertifikat
  • ÖSD (Rakouský jazykový diplom)
  • TestDaF
  • Telc

French language certificates (maximum validity 5 years):

  • TCF (Test de connaissance du français)
  • TEF (Test d’évaluation de français)
  • DELF (Diplôme d’études en langue française)
  • DALF (Diplôme approfondi de langue française)

Before the Traineeship

  • the Letter of Acceptance will be issued by the host institution
  • it must include a description of the work to be performed (assessed and approved by the faculty) and the exact dates of the stay
  • it is a mandatory part of the application
  • after receiving the Letter of Acceptance and approval of your application by the faculty and IRO, you will begin processing the Traineeship Agreement
  • a practical internship at a foreign organisation can only be carried out on the basis of a tripartite agreement for practical internships, the Traineeship Agreement (TA), with all details filled in, including the signatures of the responsible persons
  • TA must contain the exact dates of the internship!
  • TA must be concluded before departure for an internship abroad; in the case of a graduate internship, it must be concluded before the end of studies
  • by signing the TA, the authorized person at the faculty confirms that agrees with your internship plan and that the content of the internship corresponds to your field of study, the person also confirms that the internship will be recognized upon your return and specify how this will be done
  • you shall send the TA for confirmation to the receiving organization abroad
  • you submit the TA, confirmed by all parties, to the Faculty Coordinator
  • based on the TA, the Faculty’s Coordinator will create a traineeship stay in UIS, after which a bank connection icon and checklists will appear in UIS
  • on-line language testing before and after the traineeship in Erasmus+
  • the evaluation of language skills is provided for the main working language, not the language of the country
  • the working language of the traineeship must be specified in the TA
  • it will help you assess your language skills and, if you are interested, you can take part in an online language course
  • the language course is available in languages other than the working languages, the course is voluntary
  • the OLS test is available here: https://academy.europa.eu/
  • after passing the test, you will receive a certificate to upload to the Checklist
  • the final OLS test is no longer compulsory
  • used for submitting documents for the traineeship (some fields are checkboxes and are used to indicate that an obligation has been fulfilled – e.g., bank details)
  • the application can be accessed at the UIS Student Portal (after you have registered the mobility into the UIS through the Faculty Coordinator on the basis of the Traineeship Agreement)
  • enter your EURO account number in the UIS (via the Students´s Portal – My placement abroad); you can enter a EURO account from any bank, a Revolut account, or a foreign bank account – in this case, you will cover the costs of transferring the scholarship abroad, and when signing the US, you will sign a Bank Account Holder Declaration
  • complete a travel proposal (UIS – eAgenda – Trips abroad), on the basis of which you will then pay for insurance
  • required documents (i.e., documents that all students must upload to the application) are as follows:
    • before mobility
      • Letter of Acceptance
      • Traineeship Agreement signed by all parties
      • receipt of MENDELU insurance payment
      • OLS initial test result
    • after mobility
      • Traineeship Certificate
      • confirmation of completion of the EU Survey form
  • other documents are required only in case of an extension of the study period, changes in TA, etc. 
  • you upload completed documents to the app (i.e., with all signatures, etc.).
  • documents are automatically marked as unapproved when uploaded to the Checklists until they are checked and approved by the appropriate person  
  • all the Checklists documents must be approved by the person in charge (IRO Erasmus+ Traineeship Coordinator or faculty IRO officer) 
  • you can work on the document until it is approved
  • you conclude the Participant´s Agreement with the Erasmus+ Traineeship Coordinator at IRO at least 2 weeks before the planned departure
  • you will receive a scholarship based on signing the Participant´s Agreement (PA)
  • you must make an appointment in advance to sign the PA
  • you must upload all mandatory documents to the Checklists before signing the PA
  • you must sign the Participant´s Agreement in person before departure abroad
  • departure for mobility without a duly signed PA and the required documents is not possible
  • if your studies are subjected to tuition fees bring also a confirmation that you have already paid the tuition fee for the next semester
  • if you are a student who participate in the study period within the Erasmus+ Programme and are citizen of EU/EEA countries involved in the programme, you are not obliged to apply for a student visa
  • a new regulation has been applied in Turkey since July 2014, under which foreign students do not need a student visa to arrive in the country; they apply for a permit to stay for the period of study at the foreign police upon arrival (info: Turkish Embassy in Prague, tel.: 224311402/403)
  • in case you are not a citizen of an EU/EEA country, you may be obliged to apply for a visa also to other countries than just Turkey; accurate information can be obtained at embassies and consulates
  • register with the DROZD system (voluntary registration of Czech citizens traveling abroad) to receive up-to-date travel and stay notifications. If an emergency occurs, the embassy will know about you and can provide assistance
  • check out costabex.eu, where you will find lots of useful information about what you might encounter during your mobility and how to prepare for certain situations
Insurance

During the Traineeship

  • in case there are changes to the originally approved Traineeship (in the content or the person of the coordinator), they must be approved in writing by the sending institution as well as by the receiving organization
  • in this case, fill out the Changes to Traineeship Agreement form, have it confirmed by the authorized representative of the receiving organization and send it by e-mail for approval to the Faculty IRO Coordinator, who upon approval shall refer the document to the IRO of the Rector´s office and by e-mail back to you
  • extension is possible only upon agreement with the sending institution and receiving organization
  • extending the traineeship does not automatically entitle you to funding for the extended period of the internship
  • the funding of the extended period is decided by the Erasmus+ Institutional Coordinator together with the IRO Erasmus+ Traineeship Coordinator
  • the Application for Extension, certified by the authorised persons of the receiving organisation and the sending institution, must be received by the Rectorate IRO at least 1 month before the original end of the traineeship as specified in the participant´s agreement
  • procedure:
    • during the placement, complete the Application for Extension for the Erasmus+ Placement Period
    • have your application confirmed first by the host organization where you are doing your internship
    • then send the confirmed application by e-mail to the Faculty IRO Coordinator of the home faculty for approval
    • if the faculty approves, the application shall be sent to the IRO and the Faculty Coordinator instructs you to adjust the Travel Proposal
    • you shall modify the Travel Proposal in cooperation with the faculty, pay additional travel insurance and have the receipt of payment delivered to the IRO
    • IRO sends you by e-mail the scan of the approved application
    • an amendment to the Participant´s Agreement is sent by email to you to be signed and returned to IRO
    • after the amendment is signed, you receive the scholarship
  • is possible after agreement with the sending institution
  • an amendment to the Participant´s Agreement is signed and the scholarship will be reduced proportionally
  • if you do not comply with the minimum length of stay, i.e. 2 months (60 days), you must return the full scholarship

After the Traineeship

  • within 14 days of completing your internship, you must submit your Traineeship Certificate to the faculty’s international office (the ORIGINAL, certified by the internship provider no earlier than one week before the end of the internship)
  • in case the duration of the traineeship differs from the duration stated in the Participant´s Agreement by more than 5 days, it is necessary to make an appointment with the IRO Erasmus+ Traineeship Coordinator to sign an Amendment to the Participant´s Agreement 
  • upload all documents to Checklists within 30 days of the end of the traineeship
  • to fill in the Final Report in the UIS and European database (EU Survey) within 30 calendar days of receiving the login
  • to return the unused financial support, if:
    • you did not comply with the length of the traineeship stated in the Participant´s Agreement
    • you did not meet the terms of the Traineeship Agreement
    • you breached the Erasmus+ qualification conditions
  • by the Directive on recognition of results of study and traineeships abroad within Erasmus+, the student is obliged to apply for recognition of traineeship results to the person who is in charge at the University
  • this obligation has to be met within 7 days of the end of the traineeship  
  • the respective home faculties decide on the recognition of credits and subjects
  • please consult your Faculty IRO Coordinator and your Study Department on the recognition procedure
  • if you fail to comply with the minimal duration of the traineeship, i.e. 2 months, you shall return the financial support in full (does not apply to short-term internships of up to 30 days!)
  • if you fail to deliver the required documents by the deadline set by the sending institution, fail to take the compulsory online language test before and/or fail to fill in the Final Report (EU Survey), you shall return the financial support in full
  • if you shorten the duration of the traineeship by more than 5 days and the shortening does not result in the minimum duration of the traineeship, i.e. 2 months, you must reimburse a proportional part of the allocated financial support depending on the length of the shortening

Contact

Mrs. Magdaléna Pavelková
building A
Office: N1011
office hours: Mo – Thu 9:00 – 12:00 by appointment only
Faculty Coordinators

Documents