Erasmus+ participants include students, teachers, apprentices, volunteers, and youth leaders. Funds may be granted to the partnerships of educational institutions, youth organizations, enterprises, local and regional authorities and non-governmental organizations as well as toward reforms in the EU Member States aiming at modernisation of education and professional training, and support for innovation, business skills and employment.

Traineeship in a foreign company or organization based in a program or partner country.

Conditions

  • the student must be enrolled in at least the 1st year of a bachelor’s degree programme
  • the student must be enrolled in an accredited study programme at MENDELU (Bachelor’s, Master’s or Doctoral programme) for the entire duration of the stay
  • the duration of the traineeship is a minimum of 2 months/maximum of 12 months
  • due to limited funding, the maximum funded traineeship period is 6 months, the student can continue the traineeship as a “zero grant”
  • it is needed to apply for the internship at least 2 months before the planned start of the internship
  • the practical traineeship can be completed after graduation in the form of a so-called graduate traineeship
  • doctoral students and selected students with fewer opportunities can do a short-term internship of a minimum of 5 and a maximum of 30 days
  • in case of interest in a short-term internship, it is necessary to fill in an Application for Short-Term Mobility (the signed application form is submitted by the student to the faculty coordinator), which will be evaluated by the Vice Dean for International Affairs of the faculty and the Erasmus+ Institutional Coordinator
  • the student has been selected in a duly announced selection procedure
  • the student must be duly enrolled in studies at the faculty through which he/she is undertaking the internship for the entire duration of his/her placement (this condition does not apply to graduate traineeships)
  • the student is a citizen of one of the programme countries or is a citizen of another country but is studying in the programme country in an accredited study programme
  • the purpose of the traineeship is education, so it must take the form of training or preparation for future employment
  • financial support is not granted for independent research activities, i.e. collecting data for a thesis/dissertation, writing scientific publications or independent scientific research
  • the student must be working full-time in the foreign organisation (35 – 40 hours/week)
  • the student cannot undertake a practical placement in the country of current residence (Country of Residence)
  • the traineeship is not subject to an inter-institutional agreement but must be agreed upon and confirmed in advance, as evidenced by a tripartite Traineeship Agreement (TA)
  • the traineeship must be part of the study programme within which the student is going and must be approved by the faculty concerned and subsequently recognised by the student and entered in the Diploma Supplement
  • the successful completion of the practical traineeship abroad is conditional on the successful completion and fulfilment of the activity plan approved by the TA
  • the programme is not intended for students who have come to the Czech Republic to study under the Erasmus Mundus programme
  • the sum of all Erasmus+ study stays and Erasmus+ practical traineeships at a given level of study must not exceed 12 months (including stays completed during the Erasmus LLP)
  • EU member states: Austria, Belgium, Bulgaria, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden
  • EEA countries: Iceland, Liechtenstein, Norway
  • Candidate countries: Turkey, Northern Macedonia, Serbia
  • the graduate internship is intended for recent graduates of bachelor’s, master’s and doctoral studies who do not plan to continue further studies in the field through which the internship is carried out
  • the student becomes a graduate on the date of passing the state examination, from which date a time limit of one year runs, within which the internship must be started and completed
  • graduate traineeships can last from 2 to 12 months, (the 12-month limit includes months completed in the study cycle preceding the Erasmus+ graduate traineeship or practical placement abroad), during which time the traineeship must have started and ended
  • the scholarship is provided only for 2 months, then the graduate is listed as a zero grant
  • a candidate for a graduate traineeship must have successfully passed the selection procedure in the final year of his/her studies and have a registered graduate traineeship and an approved Travel Proposal in the UIS before graduation, i.e. before passing the state final exam
  • recent graduate status under current conditions:
    • Labour Office: the graduate will not be able to fulfil his/her obligations and will be removed from the Labour Office’s register; he/she will not be entitled to unemployment benefits after the end of the internship, even though he/she actually worked for 1 year (because he/she was formally unemployed)
    • Health Insurance: the graduate is obliged to pay health insurance. If the traineeship is longer than 6 months, it is possible to make a written declaration of long-term stay to the relevant insurance company and take out health insurance for the whole period, e.g. travel health insurance
    • Pension Insurance: the period of the traineeship does not count towards the pension insurance, voluntary supplementary insurance may be recommended
    • Income tax: financial support over CZK 30,000 is subject to income tax
  • recent graduates must not be employed in the Czech Republic during the internship, otherwise their internship will be cancelled
  • the scholarship is intended to cover part of the costs (it is only a contribution to the increased costs associated with the stay abroad) – the student is expected to contribute financially
  • the lump sum per month includes both the student’s living and travel costs
  • the scholarship is paid based on signing the Participant´s Agreement
  • the scholarship is calculated to the exact number of days
  • the scholarship is paid to the student in one payment
  • the student receives the scholarship no later than on the first day of the start of the stay abroad
  • the specific date of sending the scholarship depends on the date of signing the Participant´s Agreement
  • the scholarship will be transferred to the student’s EURO account entered in the UIS
GROUPDESTINATION COUNTRYTHE LUMP SUM SCHOLARSHIP AMOUNT
GROUP 1Austria, Belgium, Cyprus, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Malta, Netherlands, Norway, Portugal, Spain, Sweden750 EUR/month
GROUP 2Bulgaria, Croatia, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Slovenia, Slovakia, North Macedonia, Turkey630 EUR/month
  • students with disabilities (physical or mental) or special educational needs can apply to the National Agency (DZS) through the IRO of the Rector’s Office for an increase in the grant
  • Disabilities are defined as various types of hearing, visual or physical disabilities as well as, for example, illness requiring a special diet (e.g. gluten-free or lactose-free diet)
  • the student must state in the application the reason for requesting the special grant and submit it to the Erasmus+ Traineeship Coordinator at IRO
  • the application must be accompanied by a cost estimate, a medical report, a copy of the student’s disability card ZTP (if the student holds one) and documents relating to the Erasmus+ placement (the acceptance letter must be accompanied by evidence that the foreign university was aware of the student’s medical condition)
  • the Erasmus+ Institutional Coordinator will assess the reasonableness of the costs requested
  • the application, including all attachments, must be submitted before signing the Participant´s Agreement
  • upon return from the traineeship, accounting is required (i.e. by submitting the relevant receipts/invoices to prove what specific expenses arising from the specific medical situation during the placement abroad were incurred and covered by the grant; unused funds must be returned)
  • detailed information HERE

Selection Process

  • the application for the internship is submitted primarily in the selection process according to the academic year schedule
  • the possibility of applying out of the selection process during the academic year, however at least 2 months before the planned start of the internship
  • application out of the call for selection process is subject to sufficient financial resources
  • before applying, you need to find a suitable organisation and agree to the terms and conditions of the traineeship
  • the receiving institution issues a Letter of Acceptance
  • the application is submitted through the Contact Centre at UIS, including the Letter of Acceptance and other required documents, the student must also pass a language exam
  • find a suitable organization abroad
  • contact the Faculty IRO Coordinator and ask about the selection of the organization and other possibilities, conditions and dates of the selection procedure
  • meet the qualification prerequisites for a traineeship
  • carefully consider the selection of the organization abroad
  • apply via the Contact Centre in UIS and upload other required documents including the acceptance letter
  • the acceptance letter must include the exact dates of the traineeship
  • the receiving organization may be any public or private organization operating on the labour market or in the area of education, professional training or youth (public or private enterprise, public entity on the local, regional or national level, professional association, business union, research institute, foundation, non-profit organization, institute or educational centre etc.)
  • unauthorised organizations, in which traineeships must not take place:
  • students and recent graduates are not allowed to be involved in projects financed by other EU programmes during their traineeships.  
  • Please note! The dates of the traineeship stated in the application form and the acceptance letter are binding and change is possible only if the student submits the Traineeship Agreement with the new dates approved by all three parties to the Erasmus+ Traineeship Coordinator at IRO before the original date of the traineeship beginning. If this condition is not met, the traineeship shall be cancelled and shall not take place.
  • the participant in the selection procedure chooses and enters into the application the language in which he/she will take the exam based on his/her choice of the main working language of the traineeship
  • applicants who do not present themselves at the language exam shall be excluded from further procedure
  • applicants who fail to obtain the required number of points and thus recommendation for a traineeship abroad shall be excluded, too
  • after taking the language exam and obtaining points based on other criteria, the applicants shall be ranked according to the total number of points, which shall serve as the criterion for the provision of financial aid toward the traineeship
CONTENT STRUCTUREPOINTS
Language skills (20 points written part + 10 points oral part)Maximum: 30 points
Motivation and selection of the relevant organization following the field of studyMaximum: 30 points
Maximum for an application:60 points
  • the final results of the selection process will be published according to the schedule
  • applications are primarily submitted in the period according to the schedule, however, it is possible to apply for a traineeship outside the selection period
  • all students are informed about the selection process by bulk e-mail
  • the application is submitted via the Contact Centre in UIS at least 2 months before the planned departure
  • after the language exam and approval of the traineeship by IRO, the application must be approved by the faculty
  • it is not necessary to wait until the status of studies for a given semester is as complete as possible before applying (the final score for the facts documented in the application will take place after the end of the selection process)
  • a letter of acceptance from the receiving institution specifying the workload (assessed and approved by the faculty) and the exact dates of stay is a compulsory part of the application
  • if the foreign institution does not issue its own Letter of Acceptance to the student, the MENDELU form can be used (the student sends it to the coordinator at the receiving institution for confirmation)
  • the language exam in English, German, French, Spanish and Italian consists of a written part (paper version) and a short oral test (level B2)
  • all students who wish to go abroad under the Erasmus+ programme (language certificates and other exams are not recognised) must pass the language exam (except native speakers)
  • for bachelor and master students, it consists of a written and an oral part – students apply for the examination dates through the Erasmus+ English course, where they must register specifically for both the written and oral parts
  • for PhD students, it consists of an interview only
  • all information about the examination process and registration is given to students well in advance of the examination
  • for the dates of the language examinations, see the schedule
  • if a student has already taken the language exam in the past, he/she can have it recognised: IRO recognises the language exam 1 year in arrears
  • the student must apply to the Erasmus+ Traineeship Coordinator for recognition
  • WRITTEN TEST
    • the written part consists of 40 partial tasks (each task is given 0.5 points) divided into several types of activities using various testing methods (answer selected from a menu, semi-open answer, created answer, transformation of information, matching, supplementing, completion of text etc.) on the intermediate language level
    • vocabulary, grammar, reading comprehension and language functions, i.e. the use of language to accomplish a practical task
    • to pass the test, you must give at least 24 correct answers out of the total 40, and thus obtain 12 points
    • time assigned: 45 minutes
    • discarded materials are published here
  • ORAL PART
    • the oral part consists of a 7 – 10 minute interview per candidate
    • to pass the exam, you must get at least 6 points out of 10
  • ABSENCE
    • in case you cannot participate in the written test on the set date (only serious reasons accepted) you must excuse yourself in writing (e-mail is sufficient) at kamila.hercova@mendelu.cz and the Faculty IRO Coordinator at the latest two days before the test
    • a later apology shall be disregarded and the application shall be excluded
    • please enter into the Subject line: “OMLUVENKA JT”, you will be scheduled for an alternative date
  • Selection procedure results
    • the results of the selection procedure shall be published by the Faculty IRO Coordinator in the method usual at the faculty concerned.

Before the Traineeship

  • the traineeship abroad may only be implemented based on a Traineeship Agreement (TA) executed by the three parties with all the details specified
  • the TA must be executed before the departure for the traineeship, in the case of a graduate traineeship before graduation
  • by signing the TA, the person in charge confirms that he/she agrees with the traineeship plan of the student and that the content conforms to his/her study field
  • the person in charge also confirms that the traineeship shall be recognized upon arrival and specifies the manner of recognition
  • negotiation of the TA may take several months; therefore we recommend starting the process sufficiently in advance
  • the student shall send the TA for confirmation to the receiving organization abroad
  • the TA confirmed by all the parties shall be submitted by the student on the occasion of the execution of the Participant´s Agreement
  • serves for submitting documents for the traineeship
  • the application can be accessed at the UIS Student Portal (after the student has registered the mobility into the UIS based on the Traineeship Agreement)
  • mandatory documents (i.e. those that have to be uploaded by all students into the application):
    • before departure
      • Traineeship Agreement (approved by the faculty)
      • receipt of MENDELU insurance payment (approved by IRO)
      • OLS initial test result (see below; approved by IRO)
    • upon return
      • Traineeship Certificate (approved by IRO)
      • confirmation of completion of the EU Survey (approved by IRO)
  • other documents are required only in case of an extension of the study period, changes in TA, etc. 
  • student uploads completed documents into the app (i.e. with all the signatures etc.)
  • documents are automatically marked as unapproved when uploaded to the Checklists until they are checked and approved by the appropriate person  
  • all the Checklists documents must be approved by the person in charge (IRO Erasmus+ Traineeship Coordinator or faculty IRO officer) 
  • compulsory on-line language testing before and after the traineeship in Erasmus+
  • the evaluation of language skills is provided for the main working language, not the language of the country
  • the working language of the traineeship must be specified in the TA
  • the language course is available in other languages than the working languages, the course is voluntary
  • the OLS test is available here: https://academy.europa.eu/
  • after passing the test, the student will receive a certificate to upload to the Checklist
  • the final OLS test is no longer compulsory
  • the student concludes the participation contract with the Erasmus+ Traineeship Coordinator at IRO at least 2 weeks before the planned departure
  • the student must make an appointment in advance to sign the Participant´s Agreement (PA)
  • before signing the PA, the student uploads all mandatory documents to the Checklists
  • the student must sign the Participant´s Agreement in person before departure abroad
  • departure for mobility without a duly signed PA and the required documents is not possible
  • the student will receive a scholarship based on signing the Participant´s Agreement
  • Students whose studies are subjected to tuition fees bring also a confirmation that they have already paid the tuition fee for the next semester.
  • students who participate in the study period within the Erasmus+ Programme and are citizens of EU/EEA countries involved in the programme are not obliged to apply for a student visa
  • a new regulation has been applied in Turkey since July 2014, under which foreign students do not need a student visa to arrive in the country; they apply for a permit to stay for the period of study at the foreign police upon arrival (info: Turkish Embassy in Prague, tel.: 224311402/403)
  • in case the student is not a citizen of an EU/EEA country, he/she may be obliged to apply for a visa also to other countries than just Turkey; accurate information can be obtained at embassies and consulates
Insurance

During the Traineeship

  • in case there are changes to the originally approved Traineeship (in the content or the person of the coordinator), they must be approved in writing by the sending institution as well as by the receiving organization
  • the trainee shall fill in the form Changes to Traineeship Agreement, have it confirmed by the representative of the receiving organization and send it by e-mail for approval to the Faculty IRO Coordinator, who upon approval by the faculty coordinator shall refer the document to the IRO of the Rector´s office and by e-mail back to the trainee
  • extension is possible only upon agreement with the sending institution and receiving organization
  • extending the traineeship does not automatically entitle the student to funding for the extended traineeship period
  • the funding of the extended period is decided by the Erasmus+ Institutional Coordinator together with the IRO Erasmus+ Traineeship Coordinator
  • the Application for Extension, certified by the authorised persons of the receiving organisation and the sending institution, must be received by the Rectorate IRO at least 1 month before the original end of the traineeship as specified in the participant´s agreement
  • procedure:
    • during the placement, the trainee completes the Application for Extension for the Erasmus+ Placement Period
    • the trainee first has his/her application confirmed by the receiving organisation where he/she is doing the traineeship
    • then the student shall send the confirmed application by e-mail to the Faculty IRO Coordinator of the home faculty for approval
    • if the faculty approves, the application shall be sent to the IRO and the student should be instructed to adjust the Travel Proposal
    • in cooperation with the faculty, the trainee shall modify the Travel Proposal, pay additional travel insurance and have the receipt of payment delivered to the IRO
    • IRO send by e-mail the scan of the approved application to the trainee
    • an amendment to the Participant´s Agreement is sent by email to the student to be signed and returned to IRO
    • after the amendment is signed, the student receives the scholarship
  • is possible after agreement between the student and the sending institution and is done by an amendment to the Participant´s Agreement and a proportional reduction of the scholarship
  • if the student does not comply with the minimum length of stay, i.e. 2 months (60 days), he/she must return the full scholarship

After the Traineeship

  • to deliver the Traineeship Certificate to the faculty IRO (ORIGINAL confirmed by the traineeship provider no earlier than a week before the termination) within 14 days of the end of the traineeship
  • in case the duration of the traineeship differs from the duration stated in the Participant´s Agreement by more than 5 days, it is necessary to make an appointment with the IRO Erasmus+ Traineeship Coordinator to sign an Amendment to the Participant´s Agreement 
  • upload all documents to Checklists within 30 days of the end of the traineeship
  • to fill in the Final Report in the UIS and European database (EU Survey) within 30 calendar days of receiving the login
  • to return the unused financial support, if:
    • the student did not comply with the length of the traineeship stated in the Participant´s Agreement
    • the student did not meet the terms of the Traineeship Agreement
    • the student breached the Erasmus+ qualification conditions
  • by the Directive on recognition of results of study and traineeships abroad within Erasmus+, the student is obliged to apply for recognition of traineeship results to the person who is in charge at the University
  • this obligation has to be met within 7 days of the end of the traineeship  
  • the respective home faculties decide on the recognition of credits and subjects
  • please consult your Faculty IRO Coordinator and your Study Department on the recognition procedure
  • If the student or a recent graduate fails to comply with the minimal duration of the traineeship, i.e. 2 months, he/she shall return the financial support in full
  • if the student or a recent graduate fails to deliver the required documents by the deadline set by the sending institution, fails to take the compulsory online language test before and/or fails to fill in the Final Report (EU Survey), he/she shall return the financial support in full
  • if the student shortens the duration of the traineeship by more than 5 days and the shortening does not result in the minimum duration of the traineeship, i.e. 2 months, the student must reimburse a proportional part of the allocated financial support depending on the length of the shortening

Contact

KAMILA HERCOVÁ
budova X
+420 545 135 115, +420 771 134 024
office hours: Mo – Thu 9:00 – 12:00 by appointment only
Faculty Coordinators

Information meeting for students going on mobility

The information meeting is compulsory for students invited for a study stay or practical placement! Register HERE by 7.4.2024.

DATesTime and place
11.04.202409:00 – 10:50 classroom M2.12  IN ENGLISH

Documents