Erasmus+ Internships
Erasmus+ participants include students, teachers, apprentices, volunteers, and youth leaders. Funds may be granted to the partnerships of educational institutions, youth organizations, enterprises, local and regional authorities and non-governmental organizations as well as toward reforms in the EU Member States aiming at modernisation of education and professional training, and support for innovation, business skills and employment.
Traineeship in foreign company or organization based in program or partner country
Conditions
- EU member states: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden
- Non-member states: Iceland, Liechtenstein, Norway, Turkey, former Yugoslav Republic Macedonia, Serbia
PLEASE NOTE WELL!
Traineeships in Switzerland are not possible at the time being.
Traineeships in the country of residence are not possible.
Traineeships in the country of the origin of the trainee has the lowest priority. Thus, such traineeships will not be approved by MENDELU.
- At the time of departure for the traineeship, the student is enrolled in an accredited Bachelor, Master or doctoral study programme at MENDELU in regular, combined or distance study.
- The student is a citizen of one of the participating programme countries or a citizen of another state and studies in an accredited study programme in one of the programme countries.
- The student was selected in the due selection procedure.
- At the time of departure abroad, the student must be enrolled in the study at the faculty that mediates the mobility.
- The length of the study period ranges from 2 to 12 months.
- The student must work full time in the recipient organization, as customary in the country concerned.
- The student may not participate in a traineeship in the country of residence.
- Traineeships are not organized pursuant to interinstitutional agreements; it must be nevertheless agreed and confirmed in advance on the basis of the Traineeship Agreement (TA), signed by the three parties.
- The traineeship must be a part of the study programme of the student and approved by the home faculty and subsequently recognized and recorded in the Diploma Supplement.
- The successful completion of the traineeship is contingent on the fulfilment of activities planned in the TA.
- The programme is not intended for students who came to the Czech Republic under Erasmus Mundus programme.
The European Commission set the following rules for repeated student mobility within Erasmus+:
- Each student may participate in a study period and/or traineeship repeatedly in each study cycle up to the total length of 12 months.
- Previous mobilities (study periods and work placements together) are added up in the study cycle concerned including mobilities realized within LLP Erasmus 2007-2013 and Erasmus Mundus.
Although repeated study periods of students within Erasmus+ are possible, applications to such stays may be assessed on the basis of preferences announced in the selection procedure, due to the limited financial means assigned to this activity.
Financial terms
The student shall obtain financial support (lump sum for a month of the stay abroad) on the basis of the Grant Agreement.
The grant awarded covers the expenses only partially; it is a contribution towards increased expenses of living abroad. The student may also receive wages from the receiving organization.
The grant amounts are specified as follows:
- countries with high living expenses: EUR 660 per month
- countries with average living expenses: EUR 600 per month
- countries with low living expenses: EUR 480 per month
Grant amounts for the Erasmus+ period 2019/2020
Grant amounts for the Erasmus+ period 2020/2021
The student who was successful in the selection procedure is entitled to the financial support for the minimal duration of the mobility, i.e. two months. Funding toward longer mobilities depends on the decision of the University (based on funds available).
In case of graduate traineeships, financial support is granted only for the minimum length of the traineeship (2 months).
Students with a socio-economic disadvantage, participating in the Erasmus+ traineeship, can apply for increase of the grant by EUR 200 per month.
The definition of a socio-economic disadvantage is based on Section 91 par. 3 Act on Higher Education Institutions No. 111/1998 Coll. This applies to students who are entitled to or get the social scholarship at their home university at the time of departure (which means their parents are entitled to a child benefit and the decisive income for the purposes of such benefit does not exceed the product of the life minimum and coefficient 1.5).
The written confirmation “Sdělení pro účely přiznání stipendia” (Statement regarding scholarship award) shall be issued by the Labour Office of the Czech Republic. In case the student is not a citizen of the Czech Republic and cannot obtain the Statement from the Labour Office of the CR, he/she shall submit another document confirming that the income for the previous year, decisive for the award of the benefit does not exceed the product of the life minimum of the family and coefficient 1.5. The document must include the translation into Czech (does not apply to Slovak documents) and be verified with the apostille. Please seek advice on the content and form of the document with the faculty international relations officer at MENDELU.
The application for increase of the grant shall be filed before the signature of the Grant Agreement at the Department of International Relations and Internationalization officer in charge of the Erasmus+ traineeships (Tereza Formáčková) to be assessed by the Institutional Coordinator.
Students with disabilities or special educational needs can apply for a special grant through the Rectorate DIRI. Disability is deemed a certain type of auditory, visual or physical impairment or e.g. a condition requiring a special diet.
In the application the student shall give reasons why he/she applies for the special grant and shall hand it over to the Department of International Relations and Internationalization officer in charge of the Erasmus+ traineeships (Tereza Formáčková).
Attached shall be the cost calculation, medical report and a copy of the ZTP (disability) card (if applicable) and documents related to the Erasmus+ study period. The Rectorate DIRI shall assess the adequacy of the grant requested. The special grant shall be accounted for upon the return from the study abroad.
Deadlines for applications:
- 15 July for mobilities in the winter semester or for the entire academic year;
- 1 December or mobilities in the summer semester.
How to apply
You can apply for the traineeship anytime during the academic year. First step is to find the suitable organization and agree with them on the terms of traineeship. Only after you will receive your Letter of Acceptance, you can fill in the application in UIS.
- find a suitable organization abroad,
- contact the international relations officer of your faculty and ask about the selection of the organization and other possibilities, conditions and dates of the selection procedure; for contacts see List of international relations officers at faculties
- meet the qualification prerequisites for a traineeship,
- carefully consider the selection of the organization abroad,
- file an application in UIS and upload other required documents including the acceptance letter.
Please note! The dates of the traineeship stated in the application form and the acceptance letter are binding and change is possible only if the student submits the Traineeship Agreement with the new dates approved by all the three parties to the officer of the Rectorate Department of International Relations and Internationalization in charge of Erasmus+ traineeships before the original date of the traineeship beginning. If this condition is not met, the traineeship shall be cancelled and shall not take place.
The student is responsible for the selection of the receiving organization and for practical arrangements concerning the traineeship.
- The receiving organization may be any public or private organization operating on the labour market or in the area of education, professional training or youth (public or private enterprise, public entity on the local, regional or national level, professional association, business union, research institute, foundation, non-profit organization, institute or educational centre etc.).
- Unauthorised organizations, in which traineeships must not take place:
– EU institutions and other EU bodies including specialised agencies,
– organizations administering EU programmes (potential conflict of interests and/or double funding, e.g. national agencies). Students and recent graduates are not allowed to be involved in projects financed by other EU programmes during their traineeships.
If you have not found the traineeship provider, see:
- Database of international mobilities in the UIS:
Public information portal → Further information about MENDELU → Study information → Reports about the abroad placements
!!! Switch over to Work placement or Graduate work placements in the database!!!
- Current offer of Erasmus+ traineeships on our website
- Other portals where you can find the traineeship or publish your CV, such as:
http://erasmuspain.com/internships/
Or attend Erasmus+ Days organised by the Department of International Relations and Internationalization and the International Student Club always in November.
Please note!
Mobilities to the country of the trainee’s origin have the lowest priority and mobilities to the country of the current stay are not possible at all!
The participant to the selection procedure chooses and enters into the application the language in which he/she will take the exam on the basis of his/her choice of the main working language of the traineeship.
Applicants who do not present themselves at the language exam shall be excluded from further procedure. Applicants who fail to obtain the required number of points and thus recommendation for a traineeship abroad shall be excluded, too.
After taking the language exam and obtaining points on the basis of other criteria, the applicants shall be ranked according to the total number of points, which shall serve as the criterion for provision of financial aid toward the traineeship. Students who have not carried out their obligatory traineeship yet will be given priority.
| System of points | points |
|---|---|
| Study results (average) | Maximum: 30 points |
| Language skills | Maximum: 30 points |
| Motivation and selection of the relevant organization in accordance with the field of study | Maximum: 30 points |
| Participation in Buddy System and activity in ISC MENDELU | 10 points |
| Maximum for an application: | 100 points |
How to apply?
Submit the application in UIS together with the acceptance letter from the traineeship provider at the International Relations Office of your faculty.
The application is available here: https://is.mendelu.cz/auth/kc/kc.pl?;formular=28;centrum=61;zalozka=novy;podzalozka=hledam_reseni
Language test
The language test in English, German, French, Spanish and Italian consists of a written part (paper version) and a short oral test (level B2). Please come in time and bring an identification document (identity card or student’s record book) for the test. No aids except writing materials are permitted; the mobile phone shall be switched off and placed in the bag.
Written test
Fill in the data in the heading and read instructions to test questions. The written part consists of 40 partial tasks (each task is given 0.5 point) divided into several types of activities using various testing methods (answer selected from a menu, semi-open answer, created answer, transformation of information, matching, supplementing, completion of text etc.) on the intermediate language level. The total number of points for the written part is 20.
The following areas are tested:
- vocabulary
- grammar
- reading with understanding
- language functions, i.e. use of the language for completing a practical task.
In order to pass the test, you must give at least 26 correct answers of the total 40, and thus obtain 13 points.
Time assigned: 45 minutes plus 5 minutes for handing out and check.
Oral part
After taking the written test, students sign in to the oral exam with teachers of the Department of Languages and Cultural Studies through rosters in the classroom. The date of the exam must be observed or, as the case may be, a change must be agreed on with the examiner in advance. The oral part consists of a 7 – 10 minute’s interview per candidate, i.e. six students per hour. In order to pass the exam, you must get at least 7 points out of 10.
Discarded materials in English, German, French, Spanish and Italian that are not going to be used in testing are available on the University website here.
Absence
In case you cannot participate in the written test on the set date (only serious reasons accepted) you must excuse yourself in writing (e-mail is sufficient) at tereza.formackova@mendelu.cz and the foreign relations officer of your faculty at the latest two days before the test. A later apology shall be disregarded and the application shall be excluded. Please enter into the Subject line: “OMLUVENKA JT”. You will be scheduled for an alternative date.
Selection procedure results
The results of the selection procedure shall be published by the faculty international relations officers in the method usual at the faculty concerned.
Before internship
- The traineeship abroad may only be implemented on the basis of a Traineeship Agreement executed by the three parties with all the details specified.
- The TA must be executed before the departure for the traineeship.
- By signing the TA, the person in charge confirms that he/she agrees with the traineeship plan of the student and that the content conforms to his/her study field. The person in charge also confirms that the traineeship shall be recognized upon arrival and specifies the manner of recognition.
- Students are obliged to use the MENDELU form published below.
- Negotiation of the TA may take several months; therefore we recommend starting the process sufficiently in advance.
- The student shall send the TA for confirmation to the receiving organization abroad.
- The TA confirmed by all the parties shall be submitted by the student on the occasion of execution of the Grant Agreement (“GA”).
- serves for submitting documents for the traineeship
- the application can be accessed at the UIS Student Portal (after the student has registered the mobility into the UIS on the basis of the Traineeship Agreement)
- mandatory documents (i.e. those that have to be uploaded by all students into the application):before departureTraineeship Agreement (approved by the faculty)
- receipt of MENDELU insurance payment (approved by IRO)
- OLS initial test result (see below; approved by IRO)
- upon return (see below)Traineeship Certificate (approved by IRO)
- OLS final test result (approved by DIRI)
- EU Survey
- other documents are required only in case of extension of study period, changes in TA, etc.
- the student uploads completed documents into the app (i.e. with all the signatures etc.)
- uploaded documents are automatically indicated as unapproved, until they are checked and approved by the person in charge
- all the Checklists documents must be approved by the person in charge (IRO officer for Erasmus+ or faculty IRO officer)
- the student can work on the document until it is approved
- The European Commission introduced the compulsory on-line language testing before and after the traineeship in Erasmus+ for all mobilities lasting two and more months.
- The evaluation of language skills is provided for the main working language, not the language of the country.
- The working language of the traineeship must be specified in the TA.
- Students whose main working language is English, German, French, Spanish, Italian, Dutch, Czech, Danish, Greek, Polish, Portuguese or Swedish shall participate in the compulsory language testing.
- On the basis of language test result, the student may be granted a license to participate in an on-line language course. If the student accepts, he/she must complete the course.
- Those participants who obtain evaluation up to the B1 level (incl.) shall be automatically offered the course of the main working language.
- Those participants who obtain evaluation B2 and higher may choose whether they wish to take a course of the main working language or the language of the country to which they are departing.
More information at http://erasmusplusols.eu/
The license is granted by DIRI MENDELU according to criteria defined by the European Commission.
All students traveling abroad are obliged to buy insurance for the entirety of their stay abroad under the general agreement of Mendel University in Brno prior to departure.
Details can be found here.
- students who participate in the study period within the Erasmus+ Programme and are citizens of EU/EEA countries involved in the programme are not obliged to apply for student visa
- a new regulation has applied in Turkey since July 2014, under which foreign students do not need student visa to arrive in the country; they apply for a permit to stay for the period of study at the foreign police upon arrival (info: Turkish Embassy in Prague, tel.: 224311402/403)
- in case the student is not a citizen of an EU/EEA country, he/she may be obliged to apply for visa also to other countries than just Turkey; accurate information can be obtained at embassies and consulates
Further procedure before the execution of the Grant Agreement
- The student shall:
have the mobility entered into the UIS by the IRO officer of his/her faculty (he/she shall submit the TA with dates of stay); the icon for bank connection shall be displayed in the UIS afterwards; - enter his/her Euro account into the UIS through the student portal (Portál studenta → Bankovní spojení);
- in accordance with Directive 4/2006 and Amendment thereto, the student shall arrange the Travel Proposal. The Travel Proposal shall be first submitted electronically for an approval by an assigned person and then printed out in two copies. The Travel Proposal can be printed out only after having been approved electronically. The students is informed about the Travel Proposal being approved by an e-mail.
- both copies shall be confirmed by assigned person at the faculty, one shall be submitted to the faculty international relations officer and the other at MENDELU cash register on paying the insurance;
- the student is obliged to buy insurance for the entire stay abroad (including the days spent travelling from and back to the Czech Republic) under the general agreement of Mendel University prior to departure under Directive No. 4/2006, on provision of travel expense reimbursement and assignment of business trips abroad, at the MENDELU cash register (2nd floor, building A, 8:00 – 13:00);
- make an appointment to sign the Grant Agreement at the Department of International Relations and Internationalization (Tereza Formáčková).
Conclusion of Grant Agreement
- The student shall sign the GA at the Department of International Relations and Internationalization at the latest 2 weeks prior to the planned departure.
- On the occasion of signing the GA, the student shall bring:
- The TA approved by all the three parties
- Receipt of insurance payment at MENDELU cash register – original
- Printed version of OLS language test results
Students from the so-called third countries shall also submit:
- Visa or a residence permit for the entire period of the traineeship in the country of the stay
Students whose studies are subjected to tuition fees bring also a confirmationa that they have already paid the tuition fee for the next semester.
The GA must be signed in person prior to the departure (contracts may not be sent by mail or signed after the mobility!).
The departure is not possible if the Grant Agreement is not duly signed and/or all the required documents are not submitted!!!
On the basis of the Grant Agreement, the student shall be transferred the financial support to the EURO account specified in the UIS so that the grant is available at the latest on the 1st day of the traineeship.
Grant Agreement template to be studied!
During Internship
In case there are changes to the originally approved Traineeship Agreement (in the content or the person of the coordinator), they must be approved in writing by the sending institution as well as by the receiving organization. The trainee shall fill in the form Changes to Traineeship Agreement, have it confirmed by the representative of the receiving organization and shall send it by e-mail for approval to the international relations officer of his/her faculty, which upon approval by the faculty coordinator shall refer the document to the Department of International Relations and Internationalization and by e-mail back to the trainee.
- Extension is possible only upon agreement with the sending institution and receiving organization!
- The trainee shall not be entitled to a grant toward an extended period of the traineeship.
- The Application for Extension confirmed by representatives of the sending institution and receiving organization must be delivered to the Department of International Relations and Internationalization no later than 1 month before the original end of the traineeship as stated in the Grant Agreement.
Procedure
- The trainee shall fill in the Application for Extension of Erasmus+ Placement Period.
- The trainee shall have the application confirmed first by the receiving organization, where the traineeship takes place.
- Then he/she shall send the confirmed application by e-mail to the international relations officer of the home faculty for approval.
- If the faculty approves, the application shall be sent to the Department of International Relations and Internationalization and the student should be instructed to adjust the Travel Proposal.
- In cooperation with the faculty, the trainee shall modify the Travel Proposal, pay additional travel insurance and have the receipt of payment delivered to the Department of International Relations and Internationalization.
- Afterwards, the Department of International Relations and Internationalization e-mail the scan of approved application to the trainee.
Reduction of the internship period
After Internship
- To deliver the Traineeship Certificate to the Department of International Relations and Internationalization (ORIGINAL confirmed by the traineeship provider no earlier than a week before the termination) within 14 days of the end of the traineeship.
In case the duration of the traineeship differs from the duration stated in the Grant Agreement by more than 5 days, an Amendment to the Grant Agreement is concluded (Tereza Formáčková, tereza.formačkova@mendelu.cz, tel. 545 135 150). - To deliver a printed copy of the print screen with the results of final on-line evaluation of the working language knowledge with the student’s name, within 30 days of the end of the traineeship. Students who fail to submit the print screen with the results of final on-line language test shall return the financial support in full.
- To fill in the Final Report in the UIS and European database (EU Survey) within 30 calendar days of receiving the login.
- To return the unused financial support, if:
- the student did not comply with the length of the traineeship stated in the Grant Agreement;
- the student did not meet the terms of the Traineeship Agreement;
- the student breached the Erasmus+ qualification conditions.
- In accordance with the Directive on recognition of results of study and traineeships abroad within Erasmus+, the student is obliged to submit an application for recognition of traineeship results to the person who is in charge at the University. This obligation has to be met within 7 days of the end of the traineeship.
- The respective home faculties decide on recognition of credits and subjects.
- Please consult the international relations officer of your faculty and your Registrar’s Department on the recognition procedure.
If the student fails to comply with the minimal duration of the traineeship, i.e. 2 months, he/she shall return the financial support in full.
If the student fails to deliver the required documents by the deadline set by the sending institution, fails to take the compulsory on-line language test before and after the mobility and/or fails to fill in the Final Report (EU Survey), he/she shall return the financial support in full.
Contact
Deadlines
| Preparatory language course | 15th – 19th May 2023 |
| Application | 2nd – 23rd May 2023 |
| Written and oral language test | 5th – 16th June 2023 |
| Results | 30th July 2023 |