Erasmus+ International Credit Mobility
E+ Credit Mobility differs from the standard E+ program in that it supports exchanges of students and university staff with non-European, so-called partner countries. Mobility is implemented on the basis of successfully approved cooperation projects with selected universities. Universities’ specific offers may change each year, depending on the evaluation of submitted projects and their duration.
Conditions
- the Erasmus+ International Credit Mobility programme enables staff to undertake a teaching or training visit abroad lasting a minimum of 5 days and a maximum of 60 days
- the staff member travelling abroad must have an employment relationship with MENDELU, staff working under an Agreement to Perform Work (DPČ) or an Agreement to Complete a Job (DPP) cannot be sent
- each visit must last at least 5 days; travel days are not included in the duration of the stay, but are financially supported (this means that a grant may cover the travel day immediately before the first programme day and the travel day after the final programme day)
- those interested in a teaching or training stay must go through a selection process either as part of the project preparation or a subsequently announced selection process
- staff members must meet the minimum language proficiency level required by the host institution
- a teaching mobility includes lectures and other teaching activities at the host university (lectures, workshops, student consultations, seminars, practical classes, etc.)
- the teaching should be part of the study program at the receiving institution
- academic staff undertaking a teaching mobility receives a grant to cover accommodation, meals, local transport, insurance and travel expenses
- staff travelling on a teaching mobility visit must be employed by MENDELU under an employment contract as an academic staff member (the extent of their working hours is irrelevant)
- participation in conferences is not permitted as part of an Erasmus+ teaching mobility
- the minimum scope of teaching is 8 hours per week (5 days)
- in case the mobility is longer than one week, the staff member must teach at least 8 hours during the first week and then 1.6 hours multiplied by the number of days
- the aim is to acquire new knowledge and skills that can be applied at the employee’s home institution
- the format of the training is not prescribed, it may include:
- practical or professional training
- job shadowing at a foreign university
- workshop
- seminar
- the content of the training abroad must be relevant to the employee’s duties at MENDELU
- participation in conferences is not permitted as part of Erasmus+ training
- the duration and scope of the training must be consistent with the agreed training programme and sufficient to achieve its objectives
Financial Conditions
- International Relations Office (IRO) manages the administrative and grant-related matters associated with the Erasmus+ programme
- the employee receives two financial packages:
- accommodation costs – include a package of funds that can be used to pay for accommodation, meals, local transport and travel insurance
- travel expenses – include a package of funds that can be used to cover the travel to the destination and back
- organizational matters (travel orders, air tickets, tickets, accommodation, etc.) are handled by the employees themselves
- days of teaching or training plus a maximum of 1 day immediately before and 1 day immediately after (travel days) are funded
- outgoing staff receive a maximum of 180 EUR/1-14. day of stay and 126 EUR/15-60 day of stay; the participant will receive financial support in the amount of actual travel reimbursements documented by the processed travel order
- payment of funds (advances, meal allowances and billing) is carried out by the economic department
- the support includes the cost of accommodation, meals, local transport, travel insurance and any cancellation fees
- it is intended to cover part of the accommodation costs related to the teaching stay/training at a partner institution abroad
- the financial support is provided exclusively on days when the employee conducts teaching activities/training
- the recieving party must agree on the specific number of teaching/training days in the Mobility Agreement document, based on this number, IRO calculates the amount of the grant
- the amount confirmed by IRO represents the maximum possible amount of the grant intended for accommodation costs, which will be paid from the Erasmus+ ICM program
- travel support includes all costs and all means of transport including local transport used from the starting point to the destination and back
- example: If I travel, for example, to Tel Aviv, Israel, the funds from this package will cover the ticket from Vienna to Tel Aviv, as well as the trip from Brno to the Vienna airport.
- ticket cancellation fees may also be included
- all boarding passes, tickets, invoices, accommodation receipts, etc. must be retained and attached to the travel expanse claim
- the amount of travel expenses is calculated according to the distance calculator, which is published on the website of the European Commission
- the cost of the round trip should fit within the limit determined by the distance from Brno (or another point of departure) to the destination city as calculated using the distance calculator
- staff members planning to use an environmentally friendly means of transport (bus, train, carpooling or bicycle) may request an increased travel allowance under the Green Erasmus scheme; he/she must inform the E+ ICM coordinator before signing the participant´s agreement
- participants are entitled to the increased allowance if, when submitting their travel expense claim, they provide evidence that they used environmentally friendly transport for both the outward and return journeys (environmentally friendly transport must be the main mode of transport for each journey)
- when carpooling (at least two people on both the outward and return journeys), participants must submit an Affidavit of use of sustainable means of transport
- staff members using a more environmentally friendly means of transport may also be granted:
- an extension of the mobility period to cover up to four travel days
- subsistence support for these days, provided they demonstrate that the days were actually spent travelling (through receipts, tickets, etc.)
- eligibility for additional travel days is assessed by the IRO E+ ICM Coordinator
| DISTANCE | Travel grant | green erasmus |
|---|---|---|
| 10 – 99 Km | 28 EUR | 56 EUR |
| 100 – 499 Km | 211 EUR | 285 EUR |
| 500 – 1999 Km | 309 EUR | 417 EUR |
| 2000 – 2999 Km | 395 EUR | 535 EUR |
| 3000 – 3999 Km | 580 EUR | 785 EUR |
| 4000 – 7999 Km | 1188 EUR | – |
| 8000 Km and more | 1735 EUR | – |
- the staff member has a physical, mental, or health disadvantage
- inclusion financial support is intended to support a participant who, due to their disadvantage, would not be able to participate in mobility without additional financial assistance
- the support aims to cover specific required costs arising from the participant’s disadvantage
- the amount of financial support represents 100% of the real costs related to the participant’s disadvantage
- the employee completes an “Application for a Contribution for Employees with Special Needs,” which includes a preliminary budget of the expected additional costs and supporting documents proving the specific needs (e.g., medical reports, disability card, etc.), and submits it to the Erasmus+ ICM coordinator
- after the mobility, the staff member provides accounting documents to the Erasmus+ ICM Coordinator at IRO to document the increased costs related to special needs and to receive reimbursement; the documents are also uploaded to the travel report
- examples: a special diet, reduced mobility, and other health disadvantages that result in increased costs
- more information HERE
Selection process
- applications are submitted electronically on a previously announced date
- all staff will receive an email with information about the call for applications
- both the teaching stay and the training can only take place at one of the institutions listed in the application
- mobility opportunities will be allocated before the end of the project if they are not fully utilized by the team that participated in the preparation and implementation of the project
- the project ends on June 30, 2027, the Erasmus+ ICM coordinator will keep you informed
- please also upload the completed and signed Approval of the Head of Department for the Implementation of an International Mobility
- the final selection is always made by the faculty or an individual workplace
- all applicants will receive information about the results of the selection process by email
- criteria of the selection process
Mobility Progress
- completion and approval of the Mobility Agreement (MA for Teaching, MA for Training):
- it must be completed at least 6 weeks before the planned mobility
- the form must be fully completed and approved by all parties:
- mobility participant – signature of the MENDELU employee going on a teaching or training stay
- sending institution – signature of the vice-dean for foreign affairs at the faculty/head of department at the rector’s office
- receiving institution – signature of the foreign coordinator
- travel days are not specified in the Mobility Agreement (the first day of mobility is the first day at the receiving institution and the last day is the last day at the given institution)
- completion and approval of the Travel Order:
- the Travel Order is prepared only after the Mobility Agreement has been completed
- flights, tickets and accommodation must be booked or paid for only after the Travel Order has been approved by the relevant persons
- IRO does not arrange flights!, the staff members book and pay for the ticket themselves; the cost will be reimbursed retrospectively as part of the business travel expense claim
- once the Travel Order has been completed and approved, the employee’s travel insurance is activated
- if the employee wishes to receive an advance payment, he/she must request it in the Travel Order
- signing the Participant´s Agreement
- the staff member completes his/her personal details in the agreement, sends it to the Erasmus+ ICM Coordinator and arranges an appointment to sign it
- the staff member must bring the signed Mobility Agreement to the appointment (unless he/she have already sent it by email)
- the Participant´s Agreement must be signed at least 5 days before departure for the mobility
- the staff member may not travel without a Participant´s Agreement signed by all parties and funding approved by IRO (i.e. the maximum grant amount for subsistence costs), IRO will not reimburse such a mobility
- any changes to the mobility details made after the Participant´s Agreement has been signed must be reported to IRO immediately, and an amendment to the agreement must be drawn up
- during the stay at the host institution, the staff member must follow the teaching or work plan as approved in the Mobility Agreement
- the planned number of teaching or working hours must be completed
- the staff member is responsible for obtaining the confirmation of the Erasmus+ teaching or training programme, known as the “Confirmation of Erasmus+”
- the activities carried out must be specified for each day of the mobility
- for teaching, for example, the title of the lecture or class, or the subject taught
- for training, for example, work activities, the training programme, etc.
- the number of teaching days must match the number stated in the Mobility Agreement – if fewer days or hours are confirmed, the grant originally awarded will be reduced accordingly
- the document is issued at the end of the stay or after it has ended
- the date of the host institution’s signature must not be earlier than the last day of the stay at the institution
- the document must state only the dates on which teaching/training took place, excluding travel days
- the activities carried out must be specified for each day of the mobility
- at the end of the stay, the foreign institution confirms the Confirmation of Erasmus+, the original of which the employee submits to IRO within 10 working days after the end of the stay
- complete and submit the travel report in the Verso system
- supporting documents for accommodation and travel must be provided when settling travel expenses
- all tickets submitted for reimbursement must be handed in to the Economic Department:
- flight tickets must be accompanied by boarding passes, even if these are available only electronically (download them from the app, take a screenshot, etc.)
- for delayed services or flights, proof of the delay must be provided (e.g. a photos of the delay announcement at the airport or confirmation from the carrier); otherwise, the service will be considered to have operated without delay
- the Report on an Erasmus+ ICM International Business Trip must be completed as part of the Travel Order; without it, the travel report cannot be approved
- participants are asked to complete and submit their travel report within 10 working days of the end of their stay (late submission may negatively affect the reimbursement of expenses under the Erasmus+ programme)
- participant will receive an EU Survey questionnaire from the European Commission by email (the invitation is generated automatically and may end up in the spam folder); the questionnaire must be completed within 30 calendar days of the end of the mobility
- staff members complete a Travel Order when they are to be sent on a business trip
- this document establishes their entitlement to meal allowances and other travel expense reimbursements
- the Travel Order also serves as a record of the employee’s whereabouts during working hours, for example when dealing with workplace accidents
- the system for recording travel orders and travel reports is available at verso3.mendelu.cz
- instructions are available at Evidence Systems
Contact
Mrs. Hana Byrtusová
Coordinator of Erasmus+ ICM
building A
Office: N1009
Office hours: Mon – Thur: 9:00 – 12:00 by previous appointment
Documents
- Before the Mobility:
- After the Mobility: