Erasmus+ Staff Teaching

About Erasmus+ program

MENDELU academic staff can go on a teaching placement at a foreign partner institution for a minimum of 2 days and a maximum of 60 days through the Erasmus+ Staff Teaching program
due to limited funding, mobility is funded for a maximum of 5 days (excluding travel days), in the case of longer stays the participant must secure funding for the additional days from other sources than Erasmus+
the mobility of academic staff can take place in any field/academic discipline
the teaching staff will receive a grant covering accommodation, allowances, local transport, insurance and travel expenses
teaching placements are conditional on the existence of an inter-institutional agreement (IIA) between MENDELU and the foreign partner university (IIA of each faculty can be found HERE)
it is not possible to participate in conferences while on a teaching placement
the employee must complete 8 teaching hours, even if the mobility lasts less than a week!
if the stay is longer than a week, the staff must teach a minimum of 8 hours in the first week and then 1.6 times the number of days
any employee who has an employment contract at MENDELU (full-time, part-time or short-term) can apply; employees who work based on the Agreement to complete a job (DPP) or the Agreement to perform work (DPČ) cannot be selected

27 EU member states: Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Ireland, Italy, Cyprus, Lithuania, Latvia, Luxembourg, Hungary, Malta, Germany, Netherlands, Poland, Portugal, Austria, Romania, Greece, Slovakia, Slovenia, Spain, Sweden

EEA countries: Iceland, Liechtenstein, Norway
Candidate countries: Turkey, Macedonia, Serbia

Financial conditions

the administrative and grant agenda related to the Erasmus+ programme is managed by the International Relations Office (IRO)
organizational matters (travel orders, air tickets, tickets, accommodation, etc.) are handled by the employees themselves
teaching staff will receive two financial packages
- individual support – include a package of funds that can be used to pay for accommodation, meals, local transport and travel insurance
- travel support – include a package of funds that can be used to cover the travel to the destination and back
the maximum possible grant that will be paid from the Erasmus+ programme is the sum of the limits for individual and travel support
the economic department carries out disbursement of funds (advances, meal allowances and billing)
academic staff receive funds for the days when the teaching activity takes place
a grant can be allocated for up to 2 days per travel (1 day there and 1 day back) – the day of the travel must precede the first day of teaching and follow the last day of teaching
the amount of grant per day depends on the country of stay
staff with special needs can apply for a special grant (contact IRO immediately after the successful selection process), the application is submitted before the start of the summer and winter semesters and is approved by the Erasmus+ Institutional Coordinator
mobilities planned in December must be consulted in advance with the Erasmus+ Staff Mobility Coordinator due to the financial deadline at the end of the calendar year

placement expenses include the costs of accommodation, allowances, local transport during the placement, travel insurance and any cancellation fees
financial support is intended to cover part of the placement expenses related to a teaching stay at a foreign partner institution
financial support is provided exclusively for days when the academic is teaching
the specific number of teaching days must be agreed upon in advance by the foreign party in the Mobility Agreement – Staff Mobility for Teaching
the amount confirmed by IRO represents the maximum possible grant amount intended for placement expenses, which will be paid from the Erasmus+ program
daily limits:

Group	Amount
Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden Partner countries from Region 14 (Faroe Islands, Switzerland, United Kingdom)	153 euros/day
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain Partner countries from Region 5 (Andorra, San Marino, Monaco, Vatican City)	136 euros/day
Bulgaria, Croatia, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Slovenia, Slovakia, North Macedonia, Turkey	119 euros/day

travel costs include all costs and all means of transport including local transport used from the starting point to the destination and back
- example: If I travel, for example, to Barcelona, Spain by plane, the funds from this package will cover the ticket from Vienna to Barcelona, but also the travel from Brno to the Vienna airport.
travel expenses are paid separately and in full, and the participant chooses an economical mode of transport
travel by car – paid according to the price of public transport
cancellation of the ticket
it is always necessary to keep all boarding passes, tickets, invoices, accommodation bills, etc. and attach them to the business trip invoice and attach them to the travel report
the amount of travel expenses is calculated according to the distance calculator published on the website of the European Commission
travel costs should fit within the limit determined by the distance from Brno (or another starting point) to the destination city as calculated by the calculator
when using an environmentally friendly means of transport (bus, train, shared car, bicycle, etc.), the participant can request an increase in the limit for travel expenses, the so-called Green Erasmus and must inform the Erasmus+ Staff Mobility Coordinator before concluding the Participant´s Agreement
the employee is entitled to receive the allowance if they prove the use of environmentally friendly transport to travel to the place of the traineeship (environmentally friendly transport must be the main means of transport for each trip – there and back)

DISTANCE	AMOUNT	green erasmus
10 – 99 Km	23 EUR	–
100 – 499 Km	180 EUR	210 EUR
500 – 1999 Km	275 EUR	320 EUR
2000 – 2999 Km	360 EUR	410 EUR
3000 – 3999 Km	530 EUR	610 EUR
4000 – 7999 Km	820 EUR	–
more than 8000 Km	1500 EUR	–

Selection process

the selection process always takes place in the spring
applications are submitted electronically on a previously announced date
the applicant must secure admission to a foreign institution himself/herself
all staff will receive an email with information about the call for applications
the final selection is always made by the faculty or an individual workplace
all applicants will receive information about the results of the selection process by email
the approved mobility application is binding, any changes for a given academic year must be reported to the Erasmus+ Staff Mobility Coordinator (zdenka.hladilova@mendelu.cz)
criteria of the selection process

Mobility progress

completion and confirmation of the Mobility Agreement
- after evaluating the application, the employee will arrange his/her mobility with a foreign institution
- the employee prepares the document Mobility Agreement – Staff Mobility for Teaching
- at least 4 weeks before the mobility, the employee contacts the Erasmus+ Staff Mobility Coordinator (zdenka.hladilova@mendelu.cz)
- completion and confirmation of the Travel Order
- the travel order must be completed and approved by the relevant persons, otherwise, it is not possible to pay for tickets or accommodation
- after completing and approving the travel order, the employee’s travel insurance is activated
signature of Participant´s Agreement
- before departure, the employee contacts the Erasmus+ Staff Mobility Coordinator and agrees on the date of signing the participant´s agreement
- the participant´s agreement must be signed at least 5 days before departure for mobility
- without a signed participant´s agreement by all parties and approved finances (i.e. the maximum grant amount for stay costs) by IRO, the employee cannot start his/her mobility, IRO will not pay for such mobility
- if there are planned changes to the mobility course (shortening, change of means of transport, etc.) before the mobility takes place, the outgoing employee concludes an addendum to the participant´s agreement

during the stay at the foreign institution, the employee follows the pre-approved teaching program and the number of days
it is mandatory to secure a confirmation of the teaching, the so-called Confirmation of Erasmus+
- for each mobility day, the learning activity (e.g. title of lecture/exercise or topic) should be indicated
- the number of teaching days coincides with the number of teaching days specified in the Mobility Agreement
- the minimum number of teaching hours is 8 hours/week, even if the mobility lasts less than a week
- the document is issued at the end of the stay or after it ends
- the date of signature of the foreign institution must not be earlier than the last day of stay at the institution
- the document contains only the data confirming the teaching itself, not the data with travel days

at the end of the stay, the employee will have a Confirmation of Erasmus + from the foreign institution – the minimum number of teaching hours is always 8
the original Confirmation of Erasmus+ is submitted by the employee to the Erasmus+ Staff Mobility Coordinator no later than 10 days after returning from the mobility
fill in and submit the travel report in the Verso system
accommodation and travel receipts must be provided at the time of billing
all tickets to be redeemed must be handed over to the economic department:
- air tickets must be accompanied by boarding passes, even if they are only available electronically (download from the e-app, take a screenshot, etc.)
- for delayed connections/flights, proof of the delay must be provided (e.g. take a photo of the announcement at the airport, request a delay certificate from the carrier, etc.), otherwise, it is assumed that the connection was not delayed
as part of the travel order in Verso, you need to fill in the Report on a business trip abroad
we ask the participant of the stay to properly bill the travel order within 10 working days of the end of the stay, late delivery may have a negative impact on the reimbursement of Erasmus+ costs
the participant will receive an EU Survey questionnaire by email from the European Commission (the invitation to fill it in is automatically generated, the email can often go to “spam”), which must be completed within 30 calendar days after the end of the mobility