About Erasmus+ program

  • MENDELU academic staff can go on a teaching placement at a foreign partner institution for a minimum of 2 days and a maximum of 60 days through the Erasmus+ Staff Teaching program
  • due to limited funding, mobility is funded for a maximum of 5 days (excluding travel days), in the case of longer stays the participant must secure funding for the additional days from other sources than Erasmus+
  • the mobility of academic staff can take place in any field/academic discipline
  • the teaching staff will receive a grant covering accommodation, allowances, local transport, insurance and travel expenses
  • teaching placements are conditional on the existence of an inter-institutional agreement (IIA) between MENDELU and the foreign partner university (IIA of each faculty can be found HERE)
  • it is not possible to participate in conferences while on a teaching placement
  • the employee must complete 8 teaching hours, even if the mobility lasts less than a week!
  • if the stay is longer than a week, the staff must teach a minimum of 8 hours in the first week and then 1.6 times the number of days
  • any employee who has an employment contract at MENDELU (full-time, part-time or short-term) can apply; employees who work based on the Agreement to complete a job (DPP) or the Agreement to perform work (DPČ) cannot be selected

27 EU member states: Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Ireland, Italy, Cyprus, Lithuania, Latvia, Luxembourg, Hungary, Malta, Germany, Netherlands, Poland, Portugal, Austria, Romania, Greece, Slovakia, Slovenia, Spain, Sweden

EEA countries: Iceland, Liechtenstein, Norway
Candidate countries: Turkey, Macedonia, Serbia

Financial conditions

  • the administrative and grant agenda related to the Erasmus+ programme is managed by the International Relations Office (IRO)
  • organizational matters (travel orders, air tickets, tickets, accommodation, etc.) are handled by the employees themselves
  • teaching staff will receive two financial packages
    • individual support – include a package of funds that can be used to pay for accommodation, meals, local transport and travel insurance
    • travel support – include a package of funds that can be used to cover the travel to the destination and back
  • the maximum possible grant that will be paid from the Erasmus+ programme is the sum of the limits for individual and travel support
  • disbursement of funds (advances, meal allowances and billing) is carried out by the economic department
  • academic staff receive funds for the days when the teaching activity takes place
  • a grant can be allocated for up to 2 days per travel (1 day there and 1 day back) – the day of the travel must precede the first day of teaching and follow the last day of teaching
  • the amount of grant per day depends on the country of stay
  • staff with special needs can apply for a special grant (contact IRO immediately after the successful selection process), the application is submitted before the start of the summer and winter semesters and is approved by the Erasmus+ Institutional Coordinator
  • mobilities planned in December must be consulted in advance with the Erasmus+ Staff Mobility Coordinator due to the financial deadline at the end of the calendar year
  • placement expenses include the costs of accommodation, allowances, local transport during the placement, travel insurance and any cancellation fees
  • financial support is intended to cover part of the placement expenses related to a teaching stay at a foreign partner institution
  • financial support is provided exclusively for days when the academic is teaching
  • the specific number of teaching days must be agreed upon in advance by the foreign party in the Mobility Agreement – Staff Mobility for Teaching
  • the amount confirmed by IRO represents the maximum possible grant amount intended for placement expenses, which will be paid from the Erasmus+ program
  • daily limits:
GroupAmount
Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden
Partner countries from Region 14 (Faroe Islands, Switzerland, United Kingdom)
153 euros/day
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain
Partner countries from Region 5 (Andorra, San Marino, Monaco, Vatican City)
136 euros/day
Bulgaria, Croatia, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Slovenia, Slovakia, North Macedonia, Turkey119 euros/day
  • travel costs include all costs and all means of transport including local transport used from the starting point to the destination and back
    • example: If I travel, for example, to Barcelona, Spain by plane, the funds from this package will cover the ticket from Vienna to Barcelona, but also the travel from Brno to the Vienna airport.
  • travel expenses are paid separately and in full, and the participant chooses an economical mode of transport
  • travel by car – paid according to the price of public transport
  • cancellation of the ticket
  • it is always necessary to keep all boarding passes, tickets, invoices, accommodation bills, etc. and attach them to the business trip invoice and attach them to the travel report
  • the amount of travel expenses is calculated according to the distance calculator published on the website of the European Commission
  • travel costs should fit within the limit determined by the distance from Brno (or another starting point) to the destination city as calculated by the calculator
  • when using an environmentally friendly means of transport (bus, train, shared car, bicycle, etc.), the participant can request an increase in the limit for travel expenses, the so-called Green Erasmus and must inform the Erasmus+ Staff Mobility Coordinator before concluding the Participant´s Agreement
  • the employee is entitled to receive the allowance if they prove the use of environmentally friendly transport to travel to the place of the traineeship (environmentally friendly transport must be the main means of transport for each trip – there and back)
DISTANCE AMOUNT
100 – 499 Km180 EUR 
500 – 1999 Km275 EUR 
 2000 – 2999 Km360 EUR 
 3000 – 3999 Km530 EUR 
 4000 – 7999 Km820 EUR 
 more than 8000 Km 1500 EUR

Selection process

  • the selection process always takes place in the spring
  • applications are submitted electronically on a previously announced date
  • the applicant must secure admission to a foreign institution himself/herself
  • all staff will receive an email with information about the call for applications
  • the final selection is always made by the faculty or an individual workplace
  • all applicants will receive information about the results of the selection process by email
  • the approved mobility application is binding, any changes for a given academic year must be reported to the Erasmus+ Staff Mobility Coordinator (vit.svoboda@mendelu.cz)
  • criteria of the selection process

Mobility progress

  • completion and confirmation of the Mobility Agreement
  • completion and confirmation of the Travel Order
    • the travel order must be completed and approved by the relevant persons, otherwise, it is not possible to pay for tickets or accommodation
    • after completing and approving the travel order, the employee’s travel insurance is activated
  • signature of Participant´s Agreement
    • before departure, the employee contacts the Erasmus+ Staff Mobility Coordinator and agrees on the date of signing the participant´s agreement
    • the participant´s agreement must be signed at least 5 days before departure for mobility
    • without a signed participant´s agreement by all parties and approved finances (i.e. the maximum grant amount for stay costs) by IRO, the employee cannot start his/her mobility, IRO will not pay for such mobility
    • if there are planned changes to the mobility course (shortening, change of means of transport, etc.) before the mobility takes place, the outgoing employee concludes an addendum to the participant´s agreement
  • during the stay at the foreign institution, the employee follows the pre-approved teaching program and the number of days
  • it is mandatory to secure a confirmation of the teaching, the so-called Confirmation of Erasmus+
    • for each mobility day, the learning activity (e.g. title of lecture/exercise or topic) should be indicated
    • the number of teaching days coincides with the number of teaching days specified in the Mobility Agreement
    • the minimum number of teaching hours is 8 hours/week, even if the mobility lasts less than a week
    • the document is issued at the end of the stay or after it ends
    • the date of signature of the foreign institution must not be earlier than the last day of stay at the institution
    • the document contains only the data confirming the teaching itself, not the data with travel days
  • at the end of the stay, the employee will have a Confirmation of Erasmus+ from the foreign institution – the minimum number of teaching hours is always 8
  • the original Confirmation of Erasmus+ is submitted by the employee to the Erasmus+ Staff Mobility Coordinator no later than 10 days after returning from the mobility
  • fill in and submit the travel report in the Verso system
  • accommodation and travel receipts must be provided at the time of billing
  • all tickets to be redeemed must be handed over to the economic department:
    • air tickets must be accompanied by boarding passes, even if they are only available electronically (download from the e-app, take a screenshot, etc.)
    • for delayed connections/flights, proof of the delay must be provided (e.g. take a photo of the announcement at the airport, request a delay certificate from the carrier, etc.), otherwise, it is assumed that the connection was not delayed
  • as part of the travel order in Verso, you need to fill in the Report on a business trip abroad
  • we ask the participant of the stay to properly bill the travel order within 10 working days of the end of the stay, late delivery may have a negative impact on the reimbursement of Erasmus+ costs
  • the participant will receive an EU Survey questionnaire by email from the European Commission (the invitation to fill it in is automatically generated, the email can often go to “spam”), which must be completed within 30 calendar days after the end of the mobility

Contact

Mr. Vít Svoboda
Building X
Office hours: by appointment

Selection Process 2024

From 22 April to 12 May 2024, you can apply for the Erasmus+ Mobility (2024-2025) call for applications HERE. We will inform you about the results in the week of 3 June 2024.

22.4. – 12.5.2024Application HERE
3.6.2024Results announcement

Documents

Important Links