E+ International Credit Mobility supports exchanges of students and employees of universities with non-European countries that are not associated with the program. Mobility is realised based on successfully approved mobility projects with selected universities. The specific offer of universities may change every year depending on the evaluation of the submitted projects and their duration.

Conditions

  • the student must be enrolled in a bachelor’s, master’s or doctoral study program
  • mobility options:
    • study stay – min. 2 months and max. 12 months
    • practical internship – min. 2 months and max. 12 months
  • the total duration of the mobility period shall not exceed 12 months, including any zero-grant period, which shall only be used exceptionally
  • the student must obtain at least 18 ECTS credits for each semester of study (valid for Bachelor’s and Master’s degrees)
  • if a student does not meet the condition of completing 18 ECTS, he/she will be asked to return part of the allocated financial contribution in the amount of 1/30 of the stay costs for each outstanding credit; this does not apply if an unforeseen situation or event prevented the student from meeting the minimum requirements which the student was unable to influence, and which he/she immediately informed the program coordinator at MENDELU
  • doctoral students – the study stay/traineeship must be approved by the student´s dissertation thesis supervisor
  • the recommended number of credits for doctoral studies is not specified
  • when assessing courses that end in an examination, the outcome achieved at their completion is marked with the following grades: ‘excellent’ (1; A), ‘very good plus’ (1.5; B), ‘very good’ (2; C), ‘good plus’ (2.5; D), ‘good’ (3; E) and ‘failed’ (4; F), whereas courses where students earn course credits for their completion end either with a ‘credited’ (Z) or ‘non-credited’ (N) mark
  • students who do not attend their examination will be given a ‘failed to appear’ mark and will not pass the course
  • an examination can be repeated twice on a Resit date
  • the scholarship is intended to cover part of the costs (it is only a contribution to the increased costs associated with the stay abroad) – the student is expected to contribute financially
  • the scholarship is paid by bank transfer to the student´s Czech/Revolut bank account
    • the scholarship consists of 2 components – accommodation and travel costs
  • the scholarship is paid based on the signing of the Participant´s Agreement
  • the scholarship amount for incoming students is 800 EUR/month.
  • financial support cannot be used to cover costs already covered by other EU actions/programs; a student cannot be a recipient of an Erasmus Mundus (Joint Master Degree) and an Erasmus+ scholarship at the same time
  • for the purposes of calculating the scholarship, one month is considered to be 30 days – if the duration of the study stay is not observed in the length of whole months, the scholarship for the last month is calculated according to the number of days, where one day = 1/30 of the monthly rate
  • the scholarship amount for short-term PhD stays is 79 EUR for the first 14 days of the stay and 56 EUR for days 15 through 30 of the stay
  • travel distance means the distance between the starting point and the place of the activity, the rate is the contribution to the trip to the site of the activity and back  
  • travel costs depend on the distance to the destination
  • travel costs for participants in the 2023 call for proposals are as follows: 
DISTANCE BANDAMOUNT
100 – 499 Km180 EUR 
500 – 1999 Km275 EUR
2000 – 2999 Km360 EUR
3000 – 3999 Km530 EUR
4000 – 7999 Km820 EUR
8000 Km and more1500 EUR
  • travel costs for participants in the 2024 and 2025 calls for proposals are as follows:
DISTANCE BANDAMOUNT
10 – 99 Km28 EUR
100 – 499 Km211 EUR 
500 – 1999 Km309 EUR
2000 – 2999 Km395 EUR
3000 – 3999 Km580 EUR
4000 – 7999 Km1188 EUR
8000 Km and more1735 EUR
  • for environmentally friendly mode of transport, it is possible to request an increase in the travel allowance, the so-called Green Erasmus
  • eligible means of transport to/from the host institution located more than 100 km away are: train, bus, bicycle, or shared car
  • both journeys – i.e. the initial travel to the mobility and the final return travel to the Czech Republic – must be carried out using one of the above-mentioned means, and participants must keep proof of these journeys (tickets), which they will submit for inspection to the Erasmus+ ICM coordinator at IRO
  • it is necessary to complete an Affidavit of use of sustainable means of transport
  • if the “shared car” option is selected, it must be a carpool
    • it is not considered carpooling if someone drives a participant to the mobility location and then returns on their own (family, friends)
    • after the mobility, it is necessary to submit the original Affidavit of use of sustainable means of transport signed by all persons (including address and date of birth) who shared the transport, as well as proof that the journey actually took place (fuel receipt, toll payments, etc.)
  • the Green Erasmus program for participants in the 2023 call for proposals is as follows:
DISTANCE BANDtravel grantgreen erasmus
100 – 499 Km180 EUR 210 EUR
500 – 1999 Km275 EUR320 EUR
2000 – 2999 Km360 EUR410 EUR
3000 – 3999 Km530 EUR610 EUR
4000 – 7999 Km820 EUR–
8000 Km and more1500 EUR–
  • the Green Erasmus program for participants in the 2024 and 2025 call for proposals is as follows:
DISTANCE BANDAMOUNTgreen erasmus
10 – 99 Km28 EUR56 EUR
100 – 499 Km211 EUR 285 EUR
500 – 1999 Km309 EUR417 EUR
2000 – 2999 Km395 EUR535 EUR
3000 – 3999 Km580 EUR785 EUR
4000 – 7999 Km1188 EUR–
8000 Km and more1735 EUR–
  • the scholarship is paid based on signing the Participant´s Agreement for Study (SMS) / Participant´s Agreement for Traineeship (SMP) – signed after arrival
  • student receives the scholarship in 2 parts:
    • 1st payment = after arrival, 70% of accommodation costs + 100% of the travel costs,
    • 2nd payment = the remaining 30% of accommodation costs are paid to the student after fulfilling the condition of min. 18 ECTS/after fulfilling the traineeship.
  • in case of shortening the stay, the scholarship is reduced by 1/30 of the monthly rate for each day by which the mobility was shortened
  • in the case of study stays, if the student does not meet 18 ECTS, as follows from the Participant´s Agreement, he/she is obliged to return 1/30 of the total subsistence costs for each unfulfilled credit

Before the mobility

  • students are selected through their university’s application process
  • the nomination is done after the call for applications at the student’s home university
  • students are nominated by their university’s international coordinator via email to the E+ ICM coordinator at MENDELU

The deadline for nominations for study stays:

for the winter (autumn) semester: May 15

for the summer (spring) semester: November 15*

* We highly recommend to nominate the students who need a visa to study in the Czech Republic at least one month before the deadline to make sure they manage to get the required visa in time. 

  • students nominated for a study stay are placed in the so-called FastTrack program to secure an appointment at the embassy as soon as possible to apply for a visa
  • students coming for a practical internship may be nominated at any time during the academic year
  • students should make a Learning Agreement/Traineeship Agreement

Deadlines for submitting LA 

for the winter (autumn) semester:  May 25

for the summer (spring) semester: November 25

  • as soon as the LA/TA is confirmed by MENDELU E+ Credit Mobility Coordinator, it will be sent back to the student by email
  • each accepted student will receive an informative email with his/her username and password for access to the MENDELU University Information System (UIS) and detailed information for his/her stay
  • students have to complete their details on the above-mentioned website before the end of August (winter semester) and January (summer semester)
  • students can book accommodation at university halls of residence with their UIS login information only after their official acceptance
  • following the Insurance Act No. 277/2009 Coll. and Act No. 326/1999 Coll. (The Act on the Residence of Foreign Nationals in the Czech Republic), it is necessary to have a valid health insurance policy to obtain a visa for foreigners coming to the Czech Republic
  • insurance coverage shall include at a minimum health insurance and liability insurance and accident insurance
    • explanation: In the case of intra-European mobility, the participant’s national health insurance will include basic coverage during their stay in another EU country through the European Health Insurance Card. However, this coverage is not sufficient for all situations, for example, in case of repatriation or special medical intervention or in case of international mobility. In that case, complementary private health insurance may be needed. Liability and accident insurance cover damages caused by the participant or to the participant during their stay abroad. Varying regulations of these insurances are in place in different countries and participants run the risk of not being covered by standard schemes.
  • in addition to the above, insurance against the loss or theft of documents, travel tickets, and luggage is recommended
  • if you study the whole semester in the Czech Republic (long-stay visa or long-term residence permit), it is mandatory to have Comprehensive Health Insurance, including accident and liability coverage in a single package
  • the insurance must include:
    • medical expenses,
    • active assistance,
    • transfer, transportation, and repatriation,
    • accident insurance,
    • liability insurance.
  • some of the providers of comprehensive health insurance for foreigners in the Czech Republic are:
Visa
Accommodation
Students Handbook
Welcome Week

During the mobility

  • if you want to make changes to your courses, you must complete Changes to LA
  • Changes to LA must be confirmed by the MENDELU Faculty Coordinator, the coordinator from the home faculty and ensure that a copy reaches IRO (International Relations Office)
  • please contact the responsible Faculty Coordinator/s to change your course selection in the University Information System
  • changes must be approved within 30 days from the start of the study stay
  • every exchange student can register 2 sports at MENDELU’s Centre for Sports Activities for free
  • the student must register the sport of his/her selection in UIS
Guide for sport registration in UIS
  • usually, the extension of stay for credit mobility is not possible; if this possibility occurs, we will inform you about it
  • in this case, it is necessary to keep the following steps:

End of the mobility

  • after passing all exams every student must come to IRO to pick up two final documents before their departure:
    • Transcript of Records (ToR)
      • the list of all passed exams with the grades and ECTS credits, students can generate and downloaded it from the UIS themselves
      • please, not well that the document is sealed with a qualified electronic seal compliant with the European Union eIDAS regulation
    • Confirmation of the Study/Traineeship Period 
      • the confirmation with the dates of the student´s arrival and departure
      • the maximum is the first day and last day of the semester 
  • the student fills in the EU Survey Final Report in the European Mobility Tool+ database; after the end of the stay, he/she will receive an email with a request to fill in the report
  • submission of the final report is a condition for drawing the Erasmus+ financial contribution!
How to generate ToR

FAQ

When is the deadline for applying to be an exchange student?

  • for winter (autumn) semester: 15 May
  • for summer (spring) semester: 31 October

When does the semester start and when is the examination period?

Harmonogram of academic year can be found in Current info.

Who is the contact and responsible person at Mendel University in Brno? 

Both contact and responsible person is:

Hana Byrtusová, hana.byrtusova@mendelu.cz

When do I get my Learning Agreement (LA) confirmed?

Send to MENDELU E+ ICM Coordinator the filled Learning Agreement, signed by you and the responsible person at your university. Learning Agreement has to be confirmed by all three sides. Once it is approved, it is sent to you by e-mail along with Letter of Acceptance and other documents.

I want to register some sports. Are they for free?

Information on how to register sports can be found here.

Every student can register up to 2 sports during his/her study cycle for free. Additional sport activities have to be paid.

I am an incoming exchange student who needs to apply for long-term visa or long-term residence permit. What documents do I need and how can I get them?

The most important documents for you are Letter of Acceptance and Doklad o zajištění ubytování (Accommodation confirmation). These documents will be sent to you via post service along with confirmed Learning Agreement.

For arranging the Accommodation confirmation, it is necessary for you to book the accommodation and tell us where you will be staying. We strongly recommend you to book an accommodation at our halls of residence and eventually change the place of your stay after your arrival. If you choose a private flat, we can’t give you the confirmation, it is on the accommodation provider then.

We can send to you Accommodation confirmation only if you will book a room. 

I will arrive later. Is it a problem?

It is usually accepted by faculties if you arrive after the beginning of semester (e.g. because you were waiting for your visa). But you may be asked to cancel some of your courses and make some changes in your LA.

How can I get a room at MENDELU Halls of Residence?

The process of booking an accommodation is described here.

I am a student with long-term visa or long-term residency permit obligation. What do I need to do after my arrival?

Student with a long-term visa: If you are staying at our halls of residence, you do not need to register at the Foreign Police, the registration will be made by the halls of residence. If you are staying in a private accommodation, you need to register at the Foreign Police within 3 working days after your arrival.

Student with a long-term stay: If you are staying either at our halls of residence or in a private accommodation, you need to register at the Ministry for the Interior (Department of Asylum and Migration Policy) within 3 working days after your arrival.

See more information and addresses here.

I want to change a room or a dormitory.

First of all, go to the accommodation office at your dormitory and ask for a change. They should allow you the change if they have free capacity. Do not ask us at the International Office, we cannot do anything with your accommodation.

If you are a student with long-term visa or long-term residency permit, you need to go and announce the change of your stay to the Ministry for the Interior (Department of Asylum and Migration Policy). Take your accommodation contract and your passport with you.

Find the address of the Ministry for the Interior here.

I want/need to change my LA.

If there are any changes in the study contract during the SMS stay, the student must complete the LA part of the During the Mobility form, have it confirmed by MENDELU Faculty Coordinator, the coordinator from the home faculty and ensure that a copy reaches at IRO (International Relations Office).

What shall I do before my departure?

Stop by teh IRO to pick up a Transcript of Records (document with marks) and a Confirmation of the study/traineeship period.

Please note that the documents must not be given to you more than one week before your departure!

Check also in advance if you have all marks in the system. If not, contact your teacher and ask him/her to add them. Even if you have failed or have not finished a subject, there must be either F (Failed) or any other mark in the system. Transcript of Records will not be given to you if some of the marks are missing.

How do I pay for meals in a university canteen?

Go to the canteen/menza, choose your meal, go to the cash desk and put an optional amount on your ISIC or chip you received at the dormitories. The amount has to be at least 100 CZK. If you do not have enought money for next meal, you are asked to charge.

You can also charge money online through https://webiskam.mendelu.cz/.

How can I get the Transcript of Records?

Contact

Mrs. Hana Byrtusová
building A
Office: N1009
+420 545 135 184, +420 771 270 955
Office Hours: Mon – Thur 9:00 – 12:00 by previous appointment
FACULTY COORDINATORS
ACADEMIC SCHEDULE
COURSES

Documents