E+ International credit mobility supports exchanges of students and employees with non-EU countries, so-called partner countries. Mobility is realized based on successfully approved mobility projects with selected universities. The specific offer of universities may change every year depending on the evaluation of the submitted projects and their duration.

Conditions

  • the student must be enrolled in at least the first year of an accredited bachelor’s degree programme
  • the student must be duly enrolled in studies at the faculty through which he/she is taking the mobility for the entire duration of his/her stay
  • the length of the traineeship period ranges from 2 to 12 months
  • the practical traineeship can be completed after graduation in the form of a so-called graduate traineeship
  • PhD students and selected students with fewer opportunities can do a short-term internship of a minimum of 5 and a maximum of 30 days (the possibility of a short-term internship depends on the approved project for each country, so please get in touch with the Erasmus+ ICM coordinator)
  • the student was selected in a due selection process
  • the purpose of the traineeship is education, so it must take the form of training or preparation for future employment
  • financial support is not provided for independent research activities, i.e. collecting data for a thesis/dissertation, writing scientific publications or independent scientific research
  • the work must correspond to a full-time job (35 – 40 hours/week)
  • the practical internship must be part of the study programme within which the student is undertaking the placement and must be approved by the faculty concerned and subsequently recognised by the student and recorded in the Diploma Supplement
  • successful completion of the practical traineeship abroad is conditional on successful completion and fulfilment of the activity plan approved by the TA
  • the programme is not intended for students who have come to the Czech Republic to study under the Erasmus Mundus programme
  • the sum of all Erasmus + study stays and traineeships at a given level of study must not exceed 12 months (including stays completed during LLP Erasmus)
  • Qualification requirements for Erasmus+ ICM practical internship
  • the current list of partner universities can be found HERE
  • for information about available internship positions, please contact the Erasmus+ ICM Coordinator
  • the graduate internship is intended for recent graduates of bachelor’s, master’s and doctoral studies who do not plan to continue further studies in the field through which the internship is carried out
  • the student becomes a graduate on the date of passing the state examination, from which date a time limit of one year runs, within which the internship must be started and completed
  • graduate traineeships can last from 2 to 12 months, (the 12-month limit includes months completed in the study cycle preceding the Erasmus+ graduate traineeship or practical placement abroad), during which time the traineeship must have started and ended
  • the amount of financial support and the duration of the graduate internship depend on the approved projects in each country; for more information contact the Erasmus+ ICM Coordinator
  • if you are interested in a graduate traineeship, you must successfully pass the selection procedure before completing your studies, i.e., before taking your final state exam.
  • it is necessary to register the graduate internship and the approved Travel Proposal in the UIS before completing your studies, i.e. before taking the final state exam
  • recent graduate status under current conditions:
    • Labour Office: the graduate will not be able to fulfil his/her obligations and will be removed from the Labour Office’s register; he/she will not be entitled to unemployment benefits after the end of the internship, even though he/she actually worked for 1 year (because he/she was formally unemployed)
    • Health Insurance: the graduate is obliged to pay for health insurance. If the traineeship is longer than 6 months, it is possible to make a written declaration of long-term stay to the relevant insurance company and take out health insurance for the whole period, e.g. travel health insurance
    • Pension Insurance: the period of the traineeship does not count towards the pension insurance, voluntary supplementary insurance may be recommended
    • Income tax: financial support over CZK 30,000 is subject to income tax
  • please note: if you go on a graduate internship, you must not be employed in the Czech Republic during the internship, otherwise your internship will be cancelled
  • the scholarship is intended to cover part of the costs (it is only a contribution to the increased costs associated with the stay abroad) – the student is expected to contribute financially
  • the scholarship is paid by bank transfer to a euro bank account in UIS and consists of 2 components – accommodation costs and travel costs
  • the scholarship is paid based on the signing of the Participant´s Agreement
  • the amount of the grant for living expenses is EUR 700/month
  • for the purposes of calculating the scholarship, one month is considered to be 30 days – if the duration of the internship is not observed in the length of whole months, the scholarship for the last month is calculated according to the number of days, where one day = 1/30 of the monthly rate
  • the scholarship amount for short-term PhD stays is 79 EUR for the first 14 days of the stay and 56 EUR for days 15 through 30 of the stay
  • the exact date of sending the scholarship depends on the date of signing the participant agreement
  • travel distance means the distance between the starting point and the place of the activity, the rate is the contribution to the trip to the site of the activity and back  
  • travel costs depend on the distance to the destination
  • travel costs for participants in the 2023 call for proposals are as follows: 
DISTANCE BAND AMOUNT
100 – 499 Km180 EUR 
500 – 1999 Km275 EUR 
 2000 – 2999 Km360 EUR 
 3000 – 3999 Km530 EUR 
 4000 – 7999 Km820 EUR 
 8000 Km and more1500 EUR
  • travel costs for participants in the 2024 and 2025 calls for proposals are as follows:
DISTANCE BAND AMOUNT
10 – 99 Km28 EUR
100 – 499 Km211 EUR 
500 – 1999 Km309 EUR 
 2000 – 2999 Km395 EUR 
 3000 – 3999 Km580 EUR 
 4000 – 7999 Km1188 EUR 
 8000 Km and more1735 EUR
  • for environmentally friendly mode of transport, it is possible to request an increase in the travel allowance, the so-called Green Erasmus
  • eligible means of transport to/from the host institution located more than 100 km away are: train, bus, bicycle, or shared car
  • both journeys – i.e. the initial travel to the mobility and the final return travel to the Czech Republic – must be carried out using one of the above-mentioned means, and participants must keep proof of these journeys (tickets), which they will submit for inspection to the Erasmus+ ICM coordinator at IRO after their return
  • it is necessary to complete an Affidavit of use of sustainable means of transport
  • if the “shared car” option is selected, it must be a carpool
    • it is not considered carpooling if someone drives a participant to the mobility location and then returns on their own (family, friends)
    • after the mobility, it is necessary to submit the original Affidavit of use of sustainable means of transport signed by all persons (including address and date of birth) who shared the transport, as well as proof that the journey actually took place (fuel receipt, toll payments, etc.)
  • in the case of travel to distant mobility locations and the use of sustainable transport for both journeys – outbound and return – the student may request 1–4 additional travel days from IRO
    • accommodation and subsistence costs for these days will also be covered, but it is necessary to prove that the participant actually spent these days traveling
    • the allocation of funding for additional travel days is not automatic
    • the Erasmus+ ICM coordinator will assess entitlement to additional travel days
  • the Green Erasmus program for participants in the 2023 call for proposals is as follows:
DISTANCE BAND AMOUNTgreen erasmus
100 – 499 Km180 EUR 210 EUR
500 – 1999 Km275 EUR 320 EUR
 2000 – 2999 Km360 EUR 410 EUR
 3000 – 3999 Km530 EUR 610 EUR
 4000 – 7999 Km820 EUR –
 8000 Km and more1500 EUR–
  • the Green Erasmus program for participants in the 2024 and 2025 call for proposals is as follows:
DISTANCE BAND AMOUNTgreen erasmus
10 – 99 Km28 EUR56 EUR
100 – 499 Km211 EUR 285 EUR
500 – 1999 Km309 EUR 417 EUR
 2000 – 2999 Km395 EUR 535 EUR
 3000 – 3999 Km580 EUR 785 EUR
 4000 – 7999 Km1188 EUR –
 8000 Km and more1735 EUR–
  • the scholarship is paid in a single installment, and the student receives it no later than the first day of his/her stay abroad
  • in case of shortening the stay, the scholarship is reduced by 1/30 of the monthly rate for each day the mobility was shortened
  • non-fulfillment of the terms of the contract is resolved individually in cooperation with the faculty
  • it does not apply if the student has been prevented from meeting the minimum requirements by an unforeseen situation or event beyond his/her control, which he/she has promptly informed the Erasmus+ ICM Coordinator
  • financial support cannot be used to cover costs that are already covered by other EU actions/programmes – the student cannot be a recipient of an Erasmus Mundus (Joint Master Degree) and Erasmus+ scholarship at the same time
  • students with disabilities (physical or mental) or special educational needs can apply to the Centre for International Cooperation in Education (“DZS”) for a special grant through the Rectorate IRO
  • various types of hearing, visual or physical disabilities, as well as illnesses requiring special diets (e.g. gluten-free or lactose-free diets) – in this case, the difference between the special diet in the Czech Republic and the country of internship is additionally reimbursed, the student is obliged to document bills
  • the student states in the application (only in Czech), why he/she is applying for a special grant and shall pass the application to the Erasmus+ ICM Coordinator
  • the application must be accompanied by:
    • cost calculation
    • actual medical report
    • a copy of your disability card ZTP (disability card), if applicable
    • signed TA
    • Letter of Acceptance confirming that the foreign institution has been informed of your health condition
  • the adequacy of the requested costs shall be assessed by the Erasmus+ Institutional Coordinator
  • the application including all attachments, must be submitted before signing the Participant´s Agreement
  • upon return from the study stay, an accounting is required (i.e. by submitting the relevant receipts and/or invoices to prove which specific expenses arising from the specific health condition during the study abroad were incurred and covered by the grant; unused funds must be returned)
  • detailed information HERE
  • Application – Financial contribution for students with special needs (only in Czech)
  • possibility of increasing the scholarship:
    • long-term mobility = 250 EUR/month
    • short-term mobility = one-off contribution of €150 (15 days or more), €100 (up to 14 days)
  • the increase must be applied for before the start of the traineeship (applications during and after the mobility are not accepted)
  • students who can apply:
    • students from disadvantaged socio-economic backgrounds
    • students with children
    • students receiving orphan’s pension
    • students with specific dietary needs
  • application (only in Czech) for the increase of the scholarship shall be submitted to the Erasmus+ ICM Coordinator
  • the request shall be assessed by the Erasmus+ Institutional Coordinator
  • detailed information HERE
  • Application – Financial contribution for students with a socio-economic disadvantage (only in Czech)

Selection Process

  • twice a year, in autumn and spring:
    • applications accepted until October 31, 2025 – for practical internships starting on January 1, 2026
    • applications accepted until March 31, 2026 – for practical internships starting on May 1, 2026
  • the student can submit the application via UIS – Contact Centre at UIS
  • contact the Erasmus+ ICM Coordinator and ask about selecting an organization and other options, conditions, and deadlines for the selection process
  • to select a foreign institution, the student can use:
    • the list of foreign partners
    • Erasmus+ Days events organized by IRO and the Erasmus Student Network at MENDELU (ESN); students are notified of the dates via a mass email
  • applications are submitted twice a year, in the autumn (by October 31 for departures from January 1) and in the spring (by March 31 for departures from May 1)
  • fill out application form 103_Z: Application to Erasmus+ Credit Mobility Traineeship (non-EU countries) at the Contact Center in UIS
  • all students are informed about the selection process by mass email
  • the application is submitted via the Contact Centre in UIS at least 2 months before the planned start of the internship
  • after the language exam and approval of the traineeship by IRO, the application must be approved by the faculty
  • a motivation letter is a compulsory part of the application
  • applications for practical internships are assessed based on the following criteria:
selection criteria POINTS
selection of institution and relevance of practical internship in relation to the student’s field of studymax 20 points
benefits of practical internships for studentmax 20 points
student involvement in activities organized by the faculty, student associations, last chance to go abroad, withdrawal from mobility or extension of studies, etc.max 10 points
 Maximum per application:max 50 points
  • based on these evaluation criteria, participants are awarded points that determine their ranking in relation to other participants in the selection process
  • the results of the selection process are published according to the schedule
  • participants who successfully pass the selection process must take a language test in the language they specified in their application as their main working language
  • the exam is at B2 level and takes the form of an oral interview (arrange the date of the interview with the Erasmus+ Practical Internship Coordinator at IRO)
  • the oral interview lasts 7-10 minutes; to pass the oral part, you need to score at least 6 points out of a possible 10
  • all students (except native speakers) who wish to go abroad under the Erasmus+ program must pass a language exam
  • if you have already passed the language exam in the past, you can have it recognised: IRO recognises the language exam retroactively for 1 year
  • you must apply for recognition from the Erasmus+ ICM Coordinator
  • if you do not obtain at least the minimum number of points in the oral interview, your place will be offered to a substitute from your faculty, based on their point ranking
  • if the student has any of the following language certificates, he/she do not need to take a language exam, but he/she have your certificate recognized
  • you must apply for recognition to the Erasmus+ ICM Coordinator
  • all language certificates must be at least B2 level

English language certificates (maximum validity 5 years):

  • First Certificate in English (FCE)
  • Cambridge Advanced Certificate in English (CAE)
  • Cambridge Certificate of Proficiency in English (CPE)
  • Test of English as a Foreign Language (TOEFL)

Spanish language certificates (maximum validity 5 years):

  • DELE (Diplomas de español como lengua extranjera)
  • ECL (European Consortium for the Certificate of Attainment in Modern Languages)

German language certificates (maximum validity 5 years):

  • Goethe-Zertifikat
  • ÖSD (Rakouský jazykový diplom)
  • TestDaF
  • Telc

French language certificates (maximum validity 5 years):

  • TCF (Test de connaissance du français)
  • TEF (Test d’évaluation de français)
  • DELF (Diplôme d’études en langue française)
  • DALF (Diplôme approfondi de langue française)

Before mobility

  • a practical internship at a foreign organisation can only be carried out on the basis of a tripartite agreement for practical internships, the Traineeship Agreement (TA), with all details filled in, including the signatures of the responsible persons
  • TA must contain the exact dates of the internship!
  • TA  must be concluded before departure for an internship abroad (at least 6 weeks before the start of the mobility period!); in the case of a graduate internship, it must be be concluded before the end of studies
  • by signing the TA, the authorized person at the faculty confirms that agrees with your internship plan and that the content of the internship corresponds to your field of study, the person also confirms that the internship will be recognized upon your return and specify how this will be done
  • based on the TA, the Faculty’s Coordinator will create a traineeship stay in UIS, after which a bank connection icon and checklists will appear in UIS
  • the Letter of Acceptance will be issued by the host institution, which may take the form of an official letter or an email
  • it is possible to use MENDELU’s sample Letter of Acceptance
  • it must include a description of the work duties (reviewed and approved by the faculty), the student’s name, the name of the host organization, and the exact dates of the internship
  • steps after receiving the Letter of Acceptance:
    • the student has the internship registered in UIS by the faculty’s International Office Coordinator (the student submits the Letter of Acceptance with the dates of the stay; afterward, the bank details icon and checklists will appear in UIS)
    • the student enters the EURO account number into UIS (via the Student Portal → My Study Abroad), and may enter a EURO account from any bank, including a foreign bank—in this case, the student covers the costs of transferring the scholarship abroad and signs the Bank Account Holder Declaration when signing the Participant´s Agreement
    • the student submits a travel proposal (UIS – eAgenda – Trips Abroad), based on which he/she then pay for insurance
  • used for submitting documents for the traineeship (some fields are checkboxes and are used to indicate that an obligation has been fulfilled – e.g., bank details)
  • the application can be accessed at the UIS Student Portal (after the student has registered the mobility into the UIS based on the Letter of Acceptance)
  • the required documents (i.e., documents that all students must upload to the application) are as follows:
    • before mobility
      • Letter of Acceptance
      • Traineeship Agreement signed by all parties
      • proof of payment for “MENDELU” insurance
      • OLS placement test results
    • after mobility
      • Traineeship Certificate
      • confirmation of completion of the EU Survey form
  • other documents are required only in the event of an extension of the traineeship, changes to the Traineeship Agreement, etc.
  • the student uploads complete documents (i.e., with all signatures, etc.) to the application
  • after being uploaded to the Checklist, documents are automatically marked as unapproved until they are reviewed and approved by the appropriate person
  • all documents must be approved in the Checklist by the appropriate person (the Erasmus+ ICM Coordinator at IRO or the faculty’s international relations coordinator)
  • the student may work on the document until it is approved
  • on-line language testing before the traineeship in Erasmus+
  • the evaluation of language skills is provided for the main working language, not the language of the country
  • the working language of the traineeship must be specified in the TA
  • it will help the participnats to asess their language skills and, if they are interested, they can take part in an online language course
  • the language course is available in languages other than the working languages, the course is voluntary
  • the OLS test is available here: https://academy.europa.eu/
  • after passing the test, the student will receive a certificate to upload to the Checklist
  • the final OLS test is no longer compulsory
  • schedule a meeting with the Erasmus+ ICM Coordinator to sign the Participant´s Agreement
  • the student must make an advance appointment to sign the PA
  • before the appointment, the student sends the completed personal data in the PA by e-mail to the E+ ICM Coordinator
  • the student uploads all required documents to the Checklists before signing the PA
  • the PA must be signed in person before the departure (agreements may not be sent by mail or signed under a power of attorney)
  • the student must not depart for the mobility without the duly signed PA and all the required documents
  • the scholarship shall be paid to the student after he/she signs the PA
  • we recommend to check out costabex.eu, where a plenty of useful information can be found (what the participant might encounter during the mobility program and how to prepare for certain situations)
Travel Insurance

During the stay

  • in case there are changes to the originally approved Traineeship (in the content or the person of the coordinator), they must be approved in writing by the sending institution as well as by the receiving organization
  • in this case, fill out the Changes to Traineeship Agreement form, have it confirmed by the authorized representative of the receiving organization and send it by e-mail for approval to the Faculty IRO Coordinator, who upon approval shall refer the document to the IRO of the Rector´s office and by e-mail back to the student
  • for E+ ICM is normally not possible, but if it occurs, the student is informed by the E+ ICM Coordinator
  • in such a case, the following steps must be followed:
    • the student must complete the Application for an Extension of the Traineeship and submit it to the Erasmus+ ICM coordinator, who will decide whether to approve or reject the application based on the current budget and approved mobility quotas for the given country
    • if the application for extension is approved by IRO, the application is forwarded to the faculty for review
    • the student must adjust the Travel Proposal (by contacting the faculty’s international relations coordinator), pay additional travel insurance and have the receipt of payment delivered to the IRO
    • IRO sends the student by e-mail the scan of the approved application
    • an amendment to the Participant´s Agreement is sent by email to the student, which must be signed before the end of the original internship period
    • the coordinator will handle any other related administrative matters with the student on an individual basis
    • is possible after agreement with the sending institution
    • an amendment to the Participant´s Agreement is signed and the scholarship will be reduced proportionally
    • if the student does not comply with the minimum length of stay, i.e. 2 months (60 days), he/she must return the full scholarship

    After the stay

    • within 14 days of completing the internship, the student must submit the Traineeship Certificate to the faculty’s international office (the ORIGINAL, certified by the internship provider no earlier than one week before the end of the internship)
    • upload all documents to Checklists within 30 days of the end of the traineeship
    • to fill in the Final Report in the UIS and European database (EU Survey) within 30 calendar days of receiving the login
    • to return the unused financial support, if:
      • the student did not comply with the length of the traineeship stated in the Participant´s Agreement
    • the studentdid not meet the terms of the Traineeship Agreement
    • the student breached the Qualification requirements for Erasmus+ ICM practical internship
    • if the student fails to comply with the minimal duration of the traineeship, i.e. 2 months, he/she shall return the financial support in full (does not apply to short-term internships of up to 30 days!)
    • if the student violates the Qualification requirements for Erasmus+ ICM practical internship, he/she must return a portion or the full amount of the scholarship
    • if the student fails to deliver the required documents by the deadline set by the sending institution and/or fails to fill in the Final Report (EU Survey), he/she shall return the financial support in full

    Contact

    Mrs. Hana Byrtusová
    building A
    Office: N1009
    +420 545 135 184, +420 771 270 955
    Office hours: Mon – Thur 9:00 – 12:00 by previous appointment
    Faculty Coordinators

    Documents

    Others