Erasmus+ Staff Training
About Erasmus+ program
- MENDELU employees can go on training abroad for 2-5 days through the Erasmus+ program
- the content of the stay can be:
- job shadowing at a foreign university
- practical or professional training
- language course
- seminar at a university or other institution, company, non-profit or any other organization operating on the labour market or in education, training, vocational training and youth work
- it is not possible to participate in conferences as part of Erasmus+ training
28 EU member states: Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Ireland, Italy, Cyprus, Lithuania, Latvia, Luxembourg, Hungary, Malta, Germany, Netherlands, Poland, Portugal, Austria, Romania, Greece, Slovakia, Slovenia, Spain, Sweden, Great Britain
EEA countries: Iceland, Liechtenstein, Norway
candidate countries: Turkey, Macedonia, Serbia
Conditions of participation
- staff mobility can take place in any field (shadowing, training, language course, workshops, laboratories)
- the minimum length of mobility is 2 working days, and the maximum stay is 5 days (excluding travel days). The usual duration of mobility is 5 days.
- it is not possible to send an employee who performs activities on the basis of the Agreement to complete a job (DPP) or the Agreement to perform work (DPČ)
- The Department of International Relations and Internationalization (“DIRI”) manages the administrative and grant agenda associated with the Erasmus+ program
- organizational matters (travel orders, air tickets, tickets, accommodation, etc.) are handled by the employees themselves
- disbursement of funds (advances, meal allowances and billing) is carried out by the economic department
- a grant can be allocated for up to 2 days per travel (1 day there and 1 day back) – the day of the travel must precede the first day of stay and follow the last day of stay
- the amount of grant per day depends on the country of stay
- employees with special needs can apply for a special grant. The application is submitted before the summer and winter semesters (for more details contact DIRI).
- mobilities planned in December must be consulted in advance with the DIRI Coordinator due to the financial deadline at the end of the calendar year
- stay costs include the costs of accommodation, meals, local transport, travel insurance and any cancellation fees
- for language courses we only reimburse tuition and accommodation, it is not possible to finance optional trips!
- financial support is intended to cover part of the accommodation costs related to a stay at a partner institution abroad
- financial support is provided exclusively for days when the employee participates in training
- the specific number of days must be agreed in advance by the foreign party in the document Mobility Agreement – Staff Mobility for Training. Based on this number, DIRI calculates the amount of the grant.
- the amount confirmed by DIRI represents the maximum possible grant amount intended for stay costs, which will be paid from the Erasmus+ program
- daily limits:
|Group||up to the 14th day of activity||between the 15th and 60th day of activity|
|Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden|
Partner countries from Region 14 (Faroe Islands, Switzerland, United Kingdom)
|153 euros/day||107,1 euro/day|
|Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain|
Partner countries from Region 5 (Andorra, San Marino, Monaco, Vatican City)
|136 euros/day||95,2 euros/day|
|Bulgaria, Croatia, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Slovenia, Slovakia, North Macedonia, Turkey||119 euros/day||83,3 euros/day|
- travel costs include all costs and all means of transport including local transport used from the starting point to the destination and back
- example: If I travel, for example, to Barcelona, Spain by plane, the funds from this package will cover the ticket from Vienna to Barcelona, but also the travel from Brno to the Vienna airport.
- travel expenses are paid separately and in full, the participant chooses an economical mode of transport
- travel by car – paid according to the price of public transport
- cancellation of the ticket
- it is always necessary to keep all boarding passes, tickets, invoices, accommodation bills, etc. and attach them to the business trip invoice
- the amount of travel expenses is calculated according to the distance calculator, which is published on the website of the European Commission. The travel costs should fit within the limit determined by the distance from Brno (or another starting point) to the destination city as calculated by the calculator.
- the amount of travel expenses is calculated according to the distance calculator published on the website of the European Commission. The travel costs should fit within the limit determined by the distance from Brno (or another starting point) to the destination city as calculated by the calculator.
|100 – 499 Km||180 EUR|
|500 – 1999 Km||275 EUR|
|2000 – 2999 Km||360 EUR|
|3000 – 3999 Km||530 EUR|
|4000 – 7999 Km||820 EUR|
|more than 8000 Km||1500 EUR|
- the selection process always takes place in the spring
- applications are submitted electronically on a previously announced date.
- the applicant must secure admission to a foreign institution himself/herself
- all staff will receive an email with information
- the final selection is always made by the faculty or an individual workplace
- all applicants will receive information about the results of the selection process by email
- the approved mobility application is binding. Any changes for a given academic year must be reported to the staff mobility coordinator (firstname.lastname@example.org)
- criteria of the selection process
- Completion and confirmation of the Mobility Agreement
- after evaluating the application, the employee will arrange his/her mobility with a foreign institution
- the employee prepares the document Mobility Agreement – Staff Mobility for Training
- at least 4 weeks before the mobility, the employee contacts the staff mobility coordinator by email (email@example.com).
- Completion and confirmation of the Travel Order
- the travel order must be completed and approved by the relevant persons, otherwise, it is not possible to pay for tickets or accommodation
- after completing and approving the travel order, the employee’s travel insurance is activated
- Signature of Participant´s Grant Agreement
- before departure, the employee contacts the staff mobility coordinator and agrees on the date of signing the participant´s grant agreement
- the participant´s grant agreement must be signed at least 5 days before departure for mobility
- without a signed participant´s grant agreement by all parties and approved finances (i.e. the maximum grant amount for stay costs) from DIRI, the employee cannot start his/her mobility, DIRI will not pay for such mobility
- during the stay at the foreign institution, the employee follows the pre-approved program and the number of days
- it is mandatory to secure a confirmation of the training, the so-called Letter of Confirmation.
- day by day mobility activities must be detailed here
- the number of mobility days coincides with the number of days specified in the Mobility Agreement
- the document is issued at the end of the stay or after it ends
- the document contains only the data confirming the training itself, not the data with travel days
- the original Letter of Confirmation is submitted by the employee to the staff mobility coordinator no later than 10 days after returning from the mobility
- fill in and submit the travel report in the Verso system
- all tickets to be redeemed must be handed over to the economic department
- as part of the travel order, you need to fill in the Final Report from the mobility
- we ask the participant of the stay to properly bill the travel order within 10 working days of the end of the stay. Late delivery may have a negative impact on the reimbursement of Erasmus+ costs
Results of the Erasmus+ Staff Mobility 2023/24 call HERE