Erasmus+ Staff Training

About Erasmus+ program

MENDELU employees can go on training abroad for 2-5 days through the Erasmus+ program
the content of the stay can be:
- job shadowing at a foreign university
- practical or professional training
- workshop
- language course
- seminar at a university or other institution, company, non-profit or any other organization operating on the labour market or in education, training, vocational training and youth work
it is not possible to participate in conferences as part of Erasmus+ training

28 EU member states: Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Ireland, Italy, Cyprus, Lithuania, Latvia, Luxembourg, Hungary, Malta, Germany, Netherlands, Poland, Portugal, Austria, Romania, Greece, Slovakia, Slovenia, Spain, Sweden, Great Britain
EEA countries: Iceland, Liechtenstein, Norway
candidate countries: Turkey, Macedonia, Serbia

Conditions of participation

staff mobility can take place in any field (shadowing, training, language course, workshops, laboratories)
the minimum length of mobility is 2 working days, and the maximum stay is 5 days (excluding travel days). The usual duration of mobility is 5 days.
it is not possible to send an employee who performs activities on the basis of the Agreement to complete a job (DPP) or the Agreement to perform work (DPČ)

Financial conditions

The Department of International Relations and Internationalization (“DIRI”) manages the administrative and grant agenda associated with the Erasmus+ program
organizational matters (travel orders, air tickets, tickets, accommodation, etc.) are handled by the employees themselves
disbursement of funds (advances, meal allowances and billing) is carried out by the economic department
a grant can be allocated for up to 2 days per travel (1 day there and 1 day back) – the day of the travel must precede the first day of stay and follow the last day of stay
the amount of grant per day depends on the country of stay
employees with special needs can apply for a special grant. The application is submitted before the summer and winter semesters (for more details contact DIRI).
mobilities planned in December must be consulted in advance with the DIRI Coordinator due to the financial deadline at the end of the calendar year

stay costs include the costs of accommodation, meals, local transport, travel insurance and any cancellation fees
financial support is intended to cover part of the accommodation costs related to a stay at a partner institution abroad
financial support is provided exclusively for days when the employee participates in training
the specific number of days must be agreed in advance by the foreign party in the document Mobility Agreement – Staff Mobility for Training. Based on this number, DIRI calculates the amount of the grant.
the amount confirmed by DIRI represents the maximum possible grant amount intended for stay costs, which will be paid from the Erasmus+ program
daily limits:

Group	up to the 14^th day of activity	between the 15^th and 60^th day of activity
Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden Partner countries from Region 14 (Faroe Islands, Switzerland, United Kingdom)	153 euros/day	107,1 euro/day
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain Partner countries from Region 5 (Andorra, San Marino, Monaco, Vatican City)	136 euros/day	95,2 euros/day
Bulgaria, Croatia, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Slovenia, Slovakia, North Macedonia, Turkey	119 euros/day	83,3 euros/day

travel costs include all costs and all means of transport including local transport used from the starting point to the destination and back
- example: If I travel, for example, to Barcelona, Spain by plane, the funds from this package will cover the ticket from Vienna to Barcelona, but also the travel from Brno to the Vienna airport.
travel expenses are paid separately and in full, the participant chooses an economical mode of transport
travel by car – paid according to the price of public transport
cancellation of the ticket
it is always necessary to keep all boarding passes, tickets, invoices, accommodation bills, etc. and attach them to the business trip invoice
the amount of travel expenses is calculated according to the distance calculator, which is published on the website of the European Commission. The travel costs should fit within the limit determined by the distance from Brno (or another starting point) to the destination city as calculated by the calculator.
the amount of travel expenses is calculated according to the distance calculator published on the website of the European Commission. The travel costs should fit within the limit determined by the distance from Brno (or another starting point) to the destination city as calculated by the calculator.

DISTANCE	AMOUNT
100 – 499 Km	180 EUR
500 – 1999 Km	275 EUR
2000 – 2999 Km	360 EUR
3000 – 3999 Km	530 EUR
4000 – 7999 Km	820 EUR
more than 8000 Km	1500 EUR

Selection process

the selection process always takes place in the spring
applications are submitted electronically on a previously announced date.
the applicant must secure admission to a foreign institution himself/herself
all staff will receive an email with information
the final selection is always made by the faculty or an individual workplace
all applicants will receive information about the results of the selection process by email
the approved mobility application is binding. Any changes for a given academic year must be reported to the staff mobility coordinator (kamila.hercova@mendelu.cz)
criteria of the selection process

Mobility progress

Completion and confirmation of the Mobility Agreement
- after evaluating the application, the employee will arrange his/her mobility with a foreign institution
- the employee prepares the document Mobility Agreement – Staff Mobility for Training
- at least 4 weeks before the mobility, the employee contacts the staff mobility coordinator by email (kamila.hercova@mendelu.cz).
Completion and confirmation of the Travel Order
- the travel order must be completed and approved by the relevant persons, otherwise, it is not possible to pay for tickets or accommodation
- after completing and approving the travel order, the employee’s travel insurance is activated
Signature of Participant´s Grant Agreement
- before departure, the employee contacts the staff mobility coordinator and agrees on the date of signing the participant´s grant agreement
- the participant´s grant agreement must be signed at least 5 days before departure for mobility
- without a signed participant´s grant agreement by all parties and approved finances (i.e. the maximum grant amount for stay costs) from DIRI, the employee cannot start his/her mobility, DIRI will not pay for such mobility

during the stay at the foreign institution, the employee follows the pre-approved program and the number of days
it is mandatory to secure a confirmation of the training, the so-called Letter of Confirmation.
- day by day mobility activities must be detailed here
- the number of mobility days coincides with the number of days specified in the Mobility Agreement
- the document is issued at the end of the stay or after it ends
- the document contains only the data confirming the training itself, not the data with travel days

the original Letter of Confirmation is submitted by the employee to the staff mobility coordinator no later than 10 days after returning from the mobility
fill in and submit the travel report in the Verso system
all tickets to be redeemed must be handed over to the economic department
as part of the travel order, you need to fill in the Final Report from the mobility
we ask the participant of the stay to properly bill the travel order within 10 working days of the end of the stay. Late delivery may have a negative impact on the reimbursement of Erasmus+ costs