About Erasmus+ program

  • MENDELU employees can go on training abroad for 2 days to 2 months through the Erasmus+ programme
  • the content of the stay can be:
    • job shadowing at a foreign university
    • practical or professional training
    • workshop
    • language course
    • seminar at a university or other institution, company, non-profit or any other organization operating on the labour market or in education, training, vocational training and youth work
  • it is not possible to participate in conferences as part of Erasmus+ training
  • admission to the receiving university/institution is the responsibility of each participant

28 EU member states: Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Ireland, Italy, Cyprus, Lithuania, Latvia, Luxembourg, Hungary, Malta, Germany, Netherlands, Poland, Portugal, Austria, Romania, Greece, Slovakia, Slovenia, Spain, Sweden, Great Britain
EEA countries: Iceland, Liechtenstein, Norway
candidate countries: Turkey, Macedonia, Serbia

  • the IMOTION database contains offers from universities participating in the Erasmus+ programme (http://staffmobility.eu/staff-week-search
  • courses: it is also possible to attend a paid course, but the Erasmus+ programme can only cover the course fees up to the limit of the placement costs (unless you use the full amount for accommodation and allowances)

Conditions of participation

  • staff mobility can take place in any field (shadowing, training, language course, workshops, laboratories)
  • the minimum length of mobility is 2 working days, and the maximum stay is 60 days (excluding travel days)
  • due to limited funding, mobility is funded for a maximum of 5 days (excluding travel days), in the case of longer stays the participant must secure funding for the additional days from sources other than Erasmus+
  • it is not possible to send an employee who performs activities based on the Agreement to complete a job (DPP) or the Agreement to perform work (DPČ)

Financial conditions

  • the International Relations Office (IRO) manages the administrative and grant agenda associated with the Erasmus+ programme
  • organizational matters (travel orders, air tickets, tickets, accommodation, etc.) are handled by the employees themselves
  • the participant will receive two finance packages:
    • living expenses – include a package of funds that can cover accommodation, meal allowances, local transport and travel insurance
    • travel costs – includes a package of funds that can cover travel to and from the destination
  • the maximum possible amount of the grant to be covered by the Erasmus+ programme is the sum of the limits for placement costs and travel expenses
  • a grant can be allocated for up to 2 days per travel (1 day there and 1 day back) – the day of the travel must precede the first day of stay and follow the last day of stay
  • disbursement of funds (advances, meal allowances and billing) is carried out by the economic department
  • the amount of grant per day depends on the country of stay
  • staff with special needs can apply for a special grant (contact IRO immediately after the successful selection process), the application is submitted before the start of the summer and winter semesters and is approved by the Erasmus+ Institutional Coordinator
  • mobilities planned in December must be consulted in advance with the IRO Coordinator due to the financial deadline at the end of the calendar year
  • online training is possible, but it is not linked to financial support – you still need to provide the Mobility Agreement, the participant agreement and the training certificate
  • stay costs include the costs of accommodation, meals, local transport, travel insurance and any cancellation fees
    • for language courses we only reimburse tuition and accommodation, it is not possible to finance optional trips!
  • financial support is intended to cover part of the accommodation costs related to a stay at a partner institution abroad
  • financial support is provided exclusively for days when the employee participates in training (i.e. usually excluding weekends and public holidays in the destination country)
  • the specific number of days must be agreed in advance by the foreign party in the document Mobility Agreement – Staff Mobility for Training
  • the amount confirmed by IRO represents the maximum possible grant amount intended for stay costs, which will be paid from the Erasmus+ programme
  • daily limits:
Groupup to the 14th day of activitybetween the 15th and 60th day of activity
Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden
Partner countries from Region 14 (Faroe Islands, Switzerland, United Kingdom)
153 euros/day107,1 euro/day
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain
Partner countries from Region 5 (Andorra, San Marino, Monaco, Vatican City)
136 euros/day95,2 euros/day
Bulgaria, Croatia, Estonia, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Slovenia, Slovakia, North Macedonia, Turkey119 euros/day83,3 euros/day
  • travel costs include all costs and all means of transport including local transport used from the starting point to the destination and back
    • example: If I travel, for example, to Barcelona, Spain by plane, the funds from this package will cover the ticket from Vienna to Barcelona, but also the travel from Brno to the Vienna airport.
  • travel expenses are paid separately and in full, the participant chooses an economical mode of transport
  • travel by car – paid according to the price of public transport
  • cancellation of the ticket
  • it is always necessary to keep all boarding passes, tickets, invoices, accommodation bills, etc. and attach them to the business trip invoice
  • the amount of travel expenses is calculated according to the distance calculator, which is published on the European Commission website
  • the travel costs should fit within the limit determined by the distance from Brno (or another starting point) to the destination city as calculated by the calculator
  • if the staff member plans to use an environmentally friendly mode of transport (bus, train, car-sharing, bicycle), he/she can apply for an increase in the limit for travel expenses, called Green Erasmus, and must inform the Erasmus+ Staff Mobility Coordinator before concluding the participant agreement
  • the participant is entitled to an increase in the limit if he/she provides evidence of the use of environmentally friendly transport for travel to and from his/her place of residence abroad (environmentally friendly transport must be the main means of transport for each trip)
DISTANCE AMOUNT
100 – 499 Km180 EUR 
500 – 1999 Km275 EUR 
 2000 – 2999 Km360 EUR 
 3000 – 3999 Km530 EUR 
 4000 – 7999 Km820 EUR 
 more than 8000 Km 1500 EUR

Selection process

  • the selection process always takes place in the spring
  • applications are submitted electronically on a previously announced date
  • the applicant must secure admission to a foreign institution himself/herself
  • all staff will receive an email with information
  • the final selection is always made by the faculty or an individual workplace
  • all applicants will receive information about the results of the selection process by email
  • the approved mobility application is binding, any changes for a given academic year must be reported to the Erasmus+ Staff Mobility Coordinator
  • criteria of the selection process

Mobility progress

  • completion and confirmation of the Mobility Agreement
  • completion and confirmation of the Travel Order
    • the purchase of air tickets, tickets and payment for accommodation is made only after the travel order has been approved by the relevant persons
    • after completing and approving the travel order, the employee’s travel insurance is activated
  • signature of Participant´s Agreement
    • before departure, the employee contacts the Erasmus+ Staff Mobility Coordinator and agrees on the date of signing the participant´s grant agreement
    • the participant´s agreement must be signed at least 5 days before departure for mobility
    • without a signed participant´s agreement by all parties and approved finances (i.e. the maximum grant amount for stay costs) by IRO, the employee cannot start his/her mobility, IRO will not pay for such mobility
    • if planned changes (shortening, change of means of transport, etc.) are made before the mobility takes place, the outgoing staff member concludes an amendment to the participant agreement
  • during the stay at the foreign institution, the employee follows the pre-approved program and the number of days
  • it is mandatory to secure a confirmation of the training, the so-called Letter of Confirmation.
    • day by day mobility activities must be detailed here
    • the number of mobility days coincides with the number of days specified in the Mobility Agreement
    • the document is issued at the end of the stay or after it ends
    • the document contains only the data confirming the training itself, not the data with travel days
  • the original Letter of Confirmation is submitted by the employee to the Erasmus+ Staff Mobility Coordinator no later than 10 days after returning from the mobility
  • fill in and submit the travel report in the Verso system
  • receipts for accommodation and travel must be provided at the time of billing
  • all tickets to be redeemed must be handed over to the economic department:
    • air tickets must be accompanied by boarding passes, even if they are only available electronically (download from the e-app, take a screenshot, etc.)
    • for delayed connections/flights, proof of the delay must be provided (e.g. take a photo of the announcement at the airport, request a delay certificate from the carrier, etc.), otherwise, it is assumed that the connection was not delayed
  • as part of the travel order, you need to fill in the Final Report from the mobility
  • we ask the participant of the stay to properly bill the travel order within 10 working days of the end of the stay, late delivery may have a negative impact on the reimbursement of Erasmus+ costs
  • within 30 calendar days after the end of the mobility, the participant is obliged to electronically fill in the Final Report in the European Commission’s “Beneficiary Module” database (the participant is automatically sent an e-mail invitation to fill in the report from the database)

Contact

Mr. Vít Svoboda
Building X
Office hours: by appointment

Selection Process 2024

From 22 April to 12 May 2024, you can apply for the Erasmus+ Mobility (2024-2025) call for applications HERE. We will inform you about the results in the week of 3 June 2024.

22.4. – 12.5.2024Application HERE
3.6.2024Results announcement

Documents