Bilateral Agreements

Conditions of the grant

the student must be enrolled in an accredited study program at MENDELU (bachelor’s or master’s study program)
the student has adequately completed at least the first year of study at the university (full-time, combined and distance learning).
the duration of the study stay is at least 1 months (30 days)/a maximum of 12 months, the time spent by travel is not included
the student with a citizenship of another state, who is interested in a study stay in the country of his/her origin, may participate in the mobility; however, it shall be assigned the lowest priority.
The traineeship need not to be based on a bilateral agreement. Students of MENDELU either arrange for their traineeship themselves (e.g. through an agency) or through contacts of their home university.
The traineeship shall be held in an enterprise, training or research centre or in another organization; the receiving organization must be a legal entity. The traineeship may also be held at one of our partner institutions.).

The scholarship covers:

subsistance fee of CKZ 20,000 / month regardless the destination. After the first month the amount of the scholarship is calculated as follows:

1 – 7 days	CZK 0
8 – 20 days	½ scholarship, i.e. CZK 10,000
21 – 30 days	CZK 20,000

travel grant from 10,000 to 25,000 CZK according to the destination (click on detailed list)
the scholarship is limited to a maximum amount of 60,000 CZK, plus travel expenses. If a student goes to mobility within the given study program more times, the individual scholarships are added up, while their sum may not exceed the amount of 100 thousand CZK.

The scholarship is paid out in Czech crowns pursuant to the Financial Agreement. Any costs exceeding this amount shall be borne by the student. The student can also search for offers of government scholarships in the selected country.
In case the scholarship exceeds the amount of 50,000, payment will be made in two instalments – one at the beginning of the internship, one in the middle taking into consideration payment due date.

The amount of the scholarship to be granted is subject to the fulfillment of the conditions specified in the financial agreement and depends also on the decision of the Vice-Rector for International and Public Affairs. It may be redused based on the university budget.
If any of the above conditions are not met, a refund may be required.

How to apply

usually twice a year:
- January (1st round) – with validity for the next academic year (i.e. SP that takes place in January 2024, shall be valid for the calendar year 2024
- May (2nd round) – for the SS of the present academic year (shall take place only if sufficient funds are available)
the SP includes: filing application and passing language exam

the receiving organization may be any public or private organization operating on the labour market or in the area of education, professional training or youth (public or private enterprise, public entity on the local, regional or national level, professional association, business union, research institute, foundation, non-profit organization, institute or educational centre etc.)
contact the international relations officer of your faculty and ask about the selection of the organization and other possibilities, conditions and dates of the selection procedure; for contacts see Faculty Coordinators
final reports from mobilities (UIS – Public information portal → Further information about MENDELU → Study information – Reports about the abroad placements)
focused internships – organizations with which students, or academics, have good experience already. This is a new initiative, the offer will expand soon.

file an application in UIS and upload other required documents including the acceptance letter
the participant to the selection procedure chooses and enters into the application the language in which he/she will take the exam on the basis of his/her choice of the main working language of the traineeship
applicants who do not present themselves at the language exam shall be excluded from further procedure
applicants who fail to obtain the required number of points and thus recommendation for a traineeship abroad shall be excluded, too
after taking the language exam and obtaining points on the basis of other criteria, the applicants shall be ranked according to the total number of points, which shall serve as the criterion for provision of financial aid toward the traineeship
students who have not carried out their obligatory traineeship yet will be given priority

content	points
the choice of institution and the relevance of the practical internship in relation to the student’s field of study	max. 20 points
the benefit of the practical internship for the student	max. 20 points
the benefit of the practical internship for the university	max. 10 points
maximum for an application	50 points

applications are primarily submitted in the period according to the schedule
all students are informed about the selection process by collective e-mail
the application is submitted via the Contact Centre in UIS
after the language exam and approval of the traineeship by IRO, the application must be approved by the faculty
it is not necessary to wait until the status of studies for a given semester is as complete as possible before submitting the application (the final score for the facts documented in the application will take place after the end of the selection process)
a letter of acceptance from the receiving institution specifying the workload (assessed and approved by the faculty) and the exact dates of stay is a compulsory part of the application

The language exam in English, German, French, Spanish and Italian consists of a written part (paper version) and a short oral test (level B2)
all students who wish to go abroad under the programme (language certificates and other exams are not recognised) must pass the language exam (except native speakers)
for bachelor and master students, it consists of a written and an oral part – students apply for the examination dates through the Erasmus+ English course, where they must register specifically for both the written and oral parts
for PhD students it consists of an interview only
all information about the examination process and registration is given to students well in advance of the examination
please come in time and bring an identification document (identity card or student’s record book) for the test. No aids except writing materials are permitted; the mobile phone shall be switched off and placed in the bag
for the dates of the language examinations, see the schedule
if a student has already taken the language exam in the past, he/she can have it recognised: IRO recognises the language exam 3 years in arrears
the student must apply to the Erasmus+ Traineeship Coordinator for recognition
Written test:
- fill in the data in the heading and read instructions to test questions
- the written part consists of 40 partial tasks (each task is given 0.5 point) divided into several types of activities using various testing methods (answer selected from a menu, semi-open answer, created answer, transformation of information, matching, supplementing, completion of text etc.) on the intermediate language level
- vocabulary, grammar, reading comprehension and language functions, i.e. the use of language to accomplish a practical task
- in order to pass the test, you must give at least 24 correct answers of the total 40, and thus obtain 12 points
- time assigned: 45 minutes plus 5 minutes for handing out and check
Oral exam:
- after taking the written test, students sign in the rosters to the oral exam with individual teachers
- the oral part consists of an interview in duration of 7-10 minutes
- in order to pass the exam, the student must get at least 6 points out of 10

Before internship

the traineeship abroad may only be implemented on the basis of a Traineeship Agreement (TA) executed by the three parties with all the details specified
the TA must be executed before the departure for the traineeship
by signing the TA, the person in charge confirms that he/she agrees with the traineeship plan of the student and that the content conforms to his/her study field
the person in charge also confirms that the traineeship shall be recognized upon arrival and specifies the manner of recognition
negotiation of the TA may take several months; therefore we recommend starting the process sufficiently in advance
the student shall send the TA for confirmation to the receiving organization abroad
the TA confirmed by all the parties shall be submitted by the student on the occasion of execution of the Participant´s Agreement

confirms the student’s admission to a university/college abroad
acceptance may be in the form of a formal letter or an e-mail
in case the recipient university does not issue its own Letter of Acceptance, the student may use the MENDELU form (the student shall send it to the receiving university coordinator for confirmation)
the acceptance letter shall contain the name of the student, name of receiving institution and dates of the planned study (exact dates from – to, incl. the orientation week, welcome activities etc.)
in case the acceptance letter does not contain exact dates of the stay, the student shall also submit the printed schedule of study in the semester
after receiving the Letter of Acceptance, the student shall:
- have the mobility entered into the UIS by the IRO officer of his/her faculty (he/she shall submit the Letter of Acceptance with dates of stay); the icon for bank connection and Checklists shall be displayed in the UIS afterwards
- enter the number of CZK account into the UIS (via Student´s portal → My study abroad)
- arrange for the Travel Proposal (UIS – eAgenda – Trips abroad), which shall be needed for the insurance
on the basis of the Letter of Acceptance, the student will be issued the Financial Agreement, and the amount of the scholarship will be calculated

serves for submitting documents for the traineeship
the application can be accessed at the UIS Student Portal (after the student has registered the mobility into the UIS on the basis of the Traineeship Agreement)
mandatory documents (i.e. those that have to be uploaded by all students into the application):
- before departure
  - Traineeship Agreement (approved by the faculty), receipt of MENDELU insurance payment (approved by IRO)
- upon return
  - Traineeship Certificate (approved by IRO), final report in the UIS
other documents are required only in case of extension of study period, changes in TA, etc.
student uploads completed documents into the app (i.e. with all the signatures etc.)
uploaded documents are automatically indicated as unapproved, until they are checked and approved by the person in charge
all the Checklists documents must be approved by the person in charge (IRO Traineeship Coordinator or faculty IRO officer)
the student can work on the document until it is approved

the student concludes the participation contract with the Traineeship Coordinator at IRO at least 2 weeks before the planned departure
the student must make an appointment in advance to sign the Financial Agreement
before signing the Financial Agreement, the student uploads all mandatory documents to the Checklist
the student must sign the Financial Agreement in person before departure abroad
departure for mobility without a duly signed Financial Agreement and the required documents is not possible
the student will recieve a scholarship on the basis of signing the Financial Agreement

Travel insurance

During internship

in case there are changes to the originally approved Traineeship Agreement (in the content or the person of the coordinator), they must be approved in writing by the sending institution as well as by the receiving organization
the trainee shall fill in the form Changes to Traineeship Agreement, have it confirmed by the representative of the receiving organization and shall send it by e-mail for approval to the international relations officer of his/her faculty, which upon approval by the faculty coordinator shall refer the document to IRO and by e-mail back to the trainee

extension is possible only upon agreement with the sending institution and receiving organization
the trainee shall not be entitled to a grant toward an extended period of the traineeship, funding for the extended duration of the traineeship is subject to IRO approval
the trainee first has his/her Application for Extension confirmed by the host organisation where he/she is doing the traineeship
then he/she shall send the confirmed application by e-mail to the international relations officer of the home faculty for approval
if the faculty approves, the application shall be sent to the IRO and the student should be instructed to adjust the Travel Proposal
in cooperation with the faculty, the trainee shall modify the Travel Proposal, pay additional travel insurance and have the receipt of payment delivered to the IRO
IRO e-mail the scan of approved application to the trainee
an amendment to the Participant´s Agreement is sent by email to the student to be signed and returned to IRO
after the amendment is signed, the student receives the scholarship

it is possible after the agreement of the student with the sending institution and is solved by an addendum to the FA and a proportional reduction of the scholarship
if the student does not comply with the minimum length of stay, i.e. 1 month (30 days), he/she must return the entire scholarship

After internship

to deliver the Traineeship Certificate to the IRO (ORIGINAL confirmed by the traineeship provider no earlier than a week before the termination) within 14 days of the end of the traineeship
in case the duration of the traineeship differs from the duration stated in the Participant´s Agreement by more than 5 days, an Amendment to the Participant´s Agreement is concluded IRO officer
upload all documents to Checklists within 30 days of the end of the traineeship
to fill in the Final Report in the UIS within 30 calendar days of receiving the login
to return the unused financial support, if:
- the student did not comply with the length of the traineeship stated in the Participant´s Agreement
- the student did not meet the terms of the Traineeship Agreement
- the student breached the qualification conditions

in accordance with the Directive on recognition of results of study and traineeships abroad within Erasmus+, the student is obliged to submit an application for recognition of traineeship results to the person who is in charge at the University
this obligation has to be met within 7 days of the end of the traineeship
the respective home faculties decide on recognition of credits and subjects
please consult the international relations officer of your faculty and your Study Department on the recognition procedure

If the student or a recent graduate fails to comply with the minimal duration of the traineeship, i.e. 1 month (30 days), he/she shall return the financial support in full
if the student or a recent graduate fails to deliver the required documents by the deadline set by the sending institution, fails to take the compulsory on-line language test before and after the mobility, he/she shall return the financial support in full
if the student shortens the duration of the traineeship by more than 5 days and the shortening does not result in the minimum duration of the traineeship, i.e. 1 month, the student must reimburse a proportional part of the allocated financial support depending on the length of the shortening